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A Venn-diagrammatic approach of visualizing the recipients list in email clients , enabling partial selection of recipients from a distribution list

IP.com Disclosure Number: IPCOM000228526D
Publication Date: 2013-Jun-17

Publishing Venue

The IP.com Prior Art Database

Abstract

A Venn-diagrammatic approach to visualizing the recipients list in email clients enabling partial selection of recipients from a distribution list

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A Venn-diagrammatic approach of visualizing the recipients list in email clients , enabling partial selection of recipients from a distribution list

The email headers viz. To, Cc and Bcc fields present in existing email clients are very static in nature. All that they allow you to do, is to add individuals / groups of individuals in the each of the recipient headers . Described below is a approach of visualizing each of these email headers in the form of Venn diagrams. This process enables a user to partially select individuals from a distribution list. Additionally , it also makes it possible to re-add users to the recipients list incase previously deleted.

Pros :


A user is allowed to select just a few users from a particular group a.k.a. Distribution list


By way of the "Ignore" circle, the user still has a means of re-adding the users, he had

previously sent to the "Ignore circle", to any of the To, Cc or Bcc lists.


This is possible by means of a simple drag and drop function. In existing mail clients, the user has no access to previously deleted entries and will have to re-type everything.


A user can now drill down on a particular group, into further sub-groups and leaf level elements. There is presently no provision of doing so in any of the existing mail client.


A tree-representation of the distribution lists makes it easy for an individual to see who belongs to which group, by way of explore points.


This visual representation gives him the ability to choose sub-groups from a particular group, something that is not possible in existing email clients.


The distribution lists a.k.a groups are stored as tree in a hierarchical manner, in the directory (for eg. Domino directory) which results in faster access time and enables faster look ups thus speeding up the end transaction time for the user.


At any point in time, a user knows how many people the mail is being sent to. He also has an available count of those in To, Cc, Bcc and Ignore lists respectively.


This approach is especially useful where space is a primary constraint. For example, mobile screens as the user is now dealing with just two circles instead of lines of data.


It is very high in terms of user accessibility.


When dealing with DL's viz. Distribution list, a user is able to tell whether the mail is

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being sent to all the individuals in a list or just particular individuals. This is by way of the visual numerical indicators e.g. (+) OC-India(5/8), which serves as an indicator that the mail is being sent to 5 out of 8 people from the OC-India list , in the To or Cc or Bcc field.


At any point in time, the user is able to tell the total number of people the mail is being sent out to.


At any point in time, to user is able to visually tell, the percentage of people the mail is being sent to in each of the respective fields.

The diagrams below will illustrate the proposed approach:

Symbols used are as follows:

Indicates a "Distribution List"


- Indicates a...