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Dynamically notifying an originator of a meeting about conflicts

IP.com Disclosure Number: IPCOM000229394D
Publication Date: 2013-Jul-26
Document File: 2 page(s) / 15K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed is a method to dynamically notify a meeting originator when the scheduled meeting reaches a threshold of criteria that causes many invitees to decline, reschedule, or conditionally accept other meetings, and then offer statistics and suggestions to reschedule the meeting.

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Dynamically notifying an originator of a meeting about conflicts

In a business environment where employees are invited to many meetings, some meetings are declined or moved because another of a higher priority or urgency is scheduled for the same time slot. In most cases, the original meeting should be rescheduled, especially if multiple attendees must decline. A function is needed within

an electronic calendaring system that enables the system to propose a new time for an original meeting because multiple attendees are declining other meetings because this original (e.g., higher priority) meeting has been accepted.

The novel contribution is a method to dynamically notify a meeting originator when the scheduled meeting reaches a threshold of criteria that causes many invitees to decline, reschedule, or conditionally accept other meetings, and then offer statistics and suggestions to reschedule the meeting. A meeting originator sets a conflict percentage. When the system recognized that the threshold is reached, it launches a notification to the originator, stating that the meeting has reached or exceeded the conflict threshold and should be rescheduled.

Example Embodiment:


Originator A schedules a meeting and sets a conflict threshold for 75% (i.e., 75% of attendees have a conflicting meeting). Originator A can view the calendar entry to see statistics about how many recipients conditionally accepted other meetings, declined other meetings, or rescheduled another meeting at this time. In this example, Originator A's meeting has 50 people in the invite for Meeting A and 25 invitees already had meetings during this time that they then changed to conditional accept or decline. Thirteen more got a meeting invite after Meeting A, and those invitees either conditionally accepted or declined those new meetings. When the meeting was first created, the conflict percentage was 25/50, which is 50% and did not meet the threshold. However, after the other 13 invitees got new meeting invitations the threshold is met with 38/50, showing that 76% had other possible commitments. This information is then shared with Originator A, who can then decide whether to

reschedule because the...