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A method of tracking the availability of colleagues

IP.com Disclosure Number: IPCOM000231005D
Publication Date: 2013-Sep-22
Document File: 7 page(s) / 128K

Publishing Venue

The IP.com Prior Art Database

Abstract

People from World Wide teams depend a lot on the mail system in daily work. However, every facility tool would be a double blade sword. There is still inconvenience for cooperation. One of pain points is: Many OOO (Out of office) mails are received every day, but usually ignore them, or read them roughly, once people need contact someone who is not available on chat tools, then go back to check his/her leaving time frame and the backup information in OOO mails. Although people can know the vacation plan/leaving plan (In a word, availability) of related colleagues by OOO mail, but OOO mail is not well managed and tracked, hard to quickly get those desired information, and it it not worth to spend precious time to find one specified OOO mail in numerous OOO mails. Current way is not good enough, so a new way is proposed. 1. Automatically detect OOO mail, analyze its leaving time frame and back up information, then mark it in calendar, make it easier to be viewed in the personal calendar 2. Once A enables OOO function, B can view A's OOO information in B's calendar even though A does not send OOO mail to B, as long as B adds A's calendar into B's calendar.

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A method of tracking the availability of colleagues

Communication and cooperation through Mail is of great importance in nowadays, People from World Wide teams depend a lot on the mail system in daily

work. However, every facility tool would be a double blade sword. There is still inconvenience for cooperation. One of pain points is:
Many OOO (Out of office) mails are received every day, but usually ignore them, or read them roughly, once people need contact someone who is not available on chat tools, then go back to check his/her leaving time frame and the backup information in OOO mails. Although people can know the vacation plan/leaving plan (In a word, availability) of related colleagues by OOO mail, but OOO mail is not well managed and tracked, hard to quickly get those desired information, and it it not worth to spend precious time to find one specified OOO mail in numerous OOO mails.

Currently, to well organize such kinds of mails, like OOO mails, some mail systems allow users to create folder and rule, such kinds of mails will be put into specified folder according to the rule end user defined, this solution is good to categorize same type mails, but with mails amount increasing, still hard to find one specified mail, so the more convenient way is expected to be proposed.

To easily track and quickly query OOO information, a new way is proposed:


1. Detect OOO mail, analyze its leaving time frame and back up information, then mark it in calendar


2. Once A enables OOO function, B can view A's OOO information in B's calendar even though A does not send OOO mail to B, as long as B adds A'...