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Enhanced attendee identification system for conference calls

IP.com Disclosure Number: IPCOM000231936D
Publication Date: 2013-Oct-17
Document File: 2 page(s) / 38K

Publishing Venue

The IP.com Prior Art Database

Abstract

Conference calls often contain sensitive and confidential information. Therefore, it is essential to identify exactly who is listening and who shouldn't be listening. For conferences and announcements with many participants especially, it is easy to lose track of which attendees have already joined and which have not joined and how important those attendees are. Current methods to solve this problem include publishing a list of people who have dialled in to the conference on a web based user interface. However, there is a need for hosts of a conference, especially if the conference has already begun, to be able to immediately identify which conference attendees are present, which are expected but not present and those who aren't expected but are present.

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Enhanced attendee identification system for conference calls

Disclosed is a system that provides a list of participants on a conference call dynamically grouped by their current status. The system immediately tells the host how many required participants are on the call and who is missing, how many optional participants are on the call and who is missing and if there are any unexpected participants on the call so the host can take appropriate action.

Using calendar functionality within office tools such as an email client, a meeting owner arranges a conference call in the usual way, by adding required and optional attendees, the conference call details and the agenda. When the meeting is about to commence the meeting owner opens the calendar invitation and then, in context, is able to determine who is on the call, and who wasn't invited. At the end of the call the user is able to retain a record of attendance.

    By combining a document that details the participant list (such as an email client calendar invitation) with a system such as a web conference user interface, the disclosed system queries the participant list and cross-references this with the list of people on the call at the moment. The system displays a listing of the required participants and whether or not they are on the conference with different fonts and/or colours according to whether they are on or offline. A similar display is produced for the optional and the unexpected participants. If an unexpected participant is detected by the system, a flag is raised at the very top of the list so the host immediately knows if someone unexpected is listening, allowing them to take the appropriate course of action.

    The disclosed system provides an interface between the phone and the conference user interface itself so a given instance of a dial-in can be associated

with the identity of the individual dialling in. This is performed in one of three ways. The first option is through known technology of a combined email client and phone system. The second option is through pre-existing phone log-in systems, therefore allowing the disclosed system to associate a known corporate telephone number

with the person who is known to use such a number. The third option i...