Browse Prior Art Database

Synchronizing Off-Line Multi-Version Documents In A Content Management System

IP.com Disclosure Number: IPCOM000234056D
Publication Date: 2014-Jan-09
Document File: 4 page(s) / 97K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed is a method to synchronize off-line multi-version documents in a content management system (CMS). The method incorporates a tagging technique that appends a Quick Response (QR) code, which contains document specific information, as an annotation to a document while it is exported off-line. The information is utilized to quickly determine whether the off-line document is the same as the latest one in the CMS, without any human intervention.

This text was extracted from a PDF file.
This is the abbreviated version, containing approximately 52% of the total text.

Page 01 of 4

-Version Documents In A Content Management System

Version Documents In A Content Management System

In a content management system (CMS), documents often need to be exported and printed for various purposes. When versioning is enabled in a content management environment, the creation of new versions of documents makes the exported soft-copy or hard copy out of synchronization. A current solution is to search the content

management system for the latest version of the document. If there are many similar documents in a content management system, the search becomes time-consuming. Even though the comparison between an exported copy and the latest version in the system is possible, it is indeed a very labor intensive and tedious task.

-Line Multi

Line Multi -

Synchronizing Off -

According to embodiments of the present invention, a tagging technique appends a Quick Response (QR) code as an annotation to a document while it is exported off-line. The QR code contains the information pertaining to the document CMS. The information may include document type, document identifier, document part identifier, version number, database name, etc.

The disclosed method utilizes the information to quickly determine whether the off-line document is the same as the latest one in the CMS, without any human intervention. The owner of the soft copy or hard copy can scan and send the QR code through a user interface (UI) to a CMS, and receive the results of a comparison between the latest version and the current one. This method reduces the time for verifying the version of a document and the user can spend more time on core productive activities.

In the following figures, CM Web Services in the diagram is an example of reduction to practice. It can be implemented a set of servlets or other programming mechanisms. It is mainly the interface layer between ODP and the content management system.

Figure 1: Off-line Document Process (ODP): Export Document

The following provides additional details regarding embodiments of the disclosed Export Document method:

1. User sends a Persistent Identifier (PID) of document through a Web UI and requests to export the document from a CMS. The PID contains the information of a document including document type, document identifier, document part identifier, version number, database name, etc.

1


Page 02 of 4


2. Web UI forwards the request to the Off-line Document Process (ODP) module


3. ODP module forwards PID to the CM Web Services module

4. CM Web Services checks the existence of PID and gets content of PID from CM system


5. CM Web Services return the content of PID to ODP module


6. ODP requests a QR code based on the PID string


7. QR Code generator returns a QR code to ODP


8. ODP returns the content of PID and QR code to Web UI for presentation

9. User adjusts the position of QR code (as an annotation on an exported docu...