Browse Prior Art Database

Method and System for Determining Arrival Time of a Key Participant for Optimizing a Conference

IP.com Disclosure Number: IPCOM000234590D
Publication Date: 2014-Jan-21
Document File: 6 page(s) / 344K

Publishing Venue

The IP.com Prior Art Database

Abstract

A method and system is disclosed for determining arrival time of a key participant for optimizing a conference. The method and system determines the arrival time of the key participant based on past behavior and calendar data of the key participant. Additionally, the method and system enables a host of the conference to reschedule the conference based on the arrival time. The method and system also sends notifications to other participants of the conference about rescheduling of the conference.

This text was extracted from a PDF file.
This is the abbreviated version, containing approximately 38% of the total text.

Page 01 of 6

Method and System for Determining Arrival Time of a Key Participant for Optimizing a Conference

Disclosed is a method and system for determining arrival time of a key participant for optimizing a conference. The conference corresponds to one or more of , an audio conference and a video conference. Here, the key participant can be one or more of, but not limited to, an executive of an organization, a presenter in the conference and a key customer or executive. The method and system determines if the key participant is arriving on time for the conference by sending a message to the key participant prior to the conference. Thereafter, the conference is either delayed or canceled based on a response of the message by the key participant and a notification is sent to other participants of the conference.

Fig. 1 illustrates an environment for working of the method and system .

Figure 1

As shown in fig. 1, the method and system determines past behavior of the key participant. The method and system utilizes the conference participation data which contains records of the past behavior of the key participant related to a past conference. The conference participation data contains one or more of , but is not limited to, a number and a percentage of on time arrivals and late arrivals , best time for a call and interdependencies on other calls that occur immediately before the past conference.

Fig. 2(a) illustrates a flowchart for identifying a threshold time for the conference and a flowchart for sending the query to the key participant based on the threshold is illustrated in Fig. 2 (b)

1


Page 02 of 6

Figure 2(a) Figure 2(b)

As per fig. 2(a), initially the host of the conference selects the key participant from a list of participants. Thereafter, the method and system determines historical information based on a call start time history of the key participant . Subsequently, the method and system determines if a meeting is scheduled for the key participant prior to the conference by utilizing the calendar data of the key participant . The host of the conference then schedules the conference , based on the historical information and the calendar data. Thereafter, a threshold time is identified to send a query to the key participant prior to the conference.

As per fig. 2(b), initially, the method and system determines that the meeting is scheduled prior to the conference, on a calendar of the key participant. Here, the duration of the meeting is less than the threshold time from start time of the conference . Thereafter, the method and system determines that a historical end time of the meeting is more than the threshold time of the conference based on a call end time history of
the key participant. Subsequently, the host of the conference is informed about the meeting scheduled for the key participant, prior to the conference. Thereafter, the call end time history of the key participant for the meeting is displayed to the host . The

2


Page 03...