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Browse Prior Art Database

Automated Meeting Replay

IP.com Disclosure Number: IPCOM000234720D
Publication Date: 2014-Jan-31
Document File: 3 page(s) / 18K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed is an Automated Meeting Replay system that provides users the option to automatically schedule a playback session and/or receive reminders to listen to a conference recording of a scheduled, but unattended, live meeting.

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Automated Meeting Replay

Often employees receive invitations to functional area meetings, educational sessions, online technical meetings, and other future events of interest. These events may be optional or mandatory and normally are recorded for playback for those who cannot attend the live session due to time zone differences, conflicts, or unexpected emergencies.

Invitations to these meetings typically contain a website Uniform Resource Locator (URL) for a recorded media file, which is posted (made available) after the live meeting is over. Employees wishing to hear the recording later normally add the original live meeting invitation as a calendar event in order to have subsequent access to the playback information. However, there are few facilities for ensuring that these employees ever actually play the recording. Busy workers tend to forget to access the recording once the date of the live meeting has passed, especially if the meeting is not considered mandatory.

No systems or methods exist in prior art for automatically scheduling and/or reminding a user of a recorded meeting, although there are some employers that require certification that employees have attended a replay session as of a specific date. Enforcement often takes the form of emails and dunning notices to managers.

The novel contribution is an Automated Meeting Replay system that provides users the option to automatically schedule a playback session and/or receive reminders to listen to a conference recording of a scheduled, but unattended, live meeting. Users can also optionally choose to forward the replay recording to another device (so the user can listen on the way to work, while out driving, etc.). The user having added the meeting to a calendar indicates to the system that the user is interested in (or required to) attend the meeting.

There are multiple ways to implement this system. In a preferred embodiment, the system has several required components:


• Preferences input and analysis component


• Contextual analysis component


• Calendar invitation component


• Alert component


• Presence analysis component

Using the preferences input and analysis component, a user can specify meeting preferences in advance as part of the associated calendar profile or during an action to add a specific meeting to the calendar. These preferences can be global and permanent or specific and temporary.

The steps for implementing the Automated Meeting Replay system in a preferred embodiment follow:


1. A user receives a calendar invitation to a meeting or conference, or is in the

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process of manually adding a meeting to the calendar


2. The contextual analysis component determines whether the invitation contains

words that indicate that this meeting is being recorded and can be played back

later (e.g., recorded, recording, playback, replay, media file, etc.)

A. If the contextual analysis component detects inclusion of a media recording URL, website, o...