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Advance notification system with Out of Office Manager

IP.com Disclosure Number: IPCOM000235055D
Publication Date: 2014-Feb-26
Document File: 2 page(s) / 80K

Publishing Venue

The IP.com Prior Art Database

Abstract

Current system of out of office notification is only designed to send notices when the person is already on vacation and manually enables out of office. Knowing when someone is on vacation ahead of time is critical in better planning of projects. This article proposes a technique for advance notification when someone is going on vacation and when the invites are sent during holidays.

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Advance notification system with Out of Office Manager

Current system of out of office notification is only designed to send notices when the person is already on vacation and manually enables out of office. Knowing when someone is on vacation ahead of time is critical in better planning of projects. This article proposes a technique for advance notification when someone is going on vacation and when the invites are sent during holidays.

The technique proposed is to add vacation notification on the email signature ahead of time. The solution also includes a proposal to send notification to the inviter when one of the invitee is on vacation for the proposed invitation date.

We propose the following working scenario which would help us overcome the limitations in the current Out Of Office system.

Having an option to input the list of holidays/ leaves in our calendaring system. For these inputted dates, the "Out of Office" functionality is enabled automatically. This ensures essentially that individuals do not miss/ forget enabling OOO when on vacation. Integrating our calendars with the Leave Management system of the organization whereby, the "Out of Office" functionality is enabled automatically for all approved leaves

With the availability of the leaves and holidays as mentioned above, the solution proposed is to add "Upcoming vacation" as a part of the individuals email signature few days prior (can be defined/ configured) to actually going on vacation, for exa...