Dismiss
InnovationQ will be updated on Sunday, Oct. 22, from 10am ET - noon. You may experience brief service interruptions during that time.
Browse Prior Art Database

A method to support optional attachment in email system

IP.com Disclosure Number: IPCOM000235539D
Publication Date: 2014-Mar-07
Document File: 2 page(s) / 56K

Publishing Venue

The IP.com Prior Art Database

Abstract

Within a mail thread, the attachment will be sent to all people in the To/Cc/Bcc list. Some people may only want to know the mail body but do not care the content of attachment. Since too many mails with big size attachment but only part of them is useful, the personal mail space in mail server is easy to reach the maximum limitation. Extra effort is needed to deleted useless mail with attachment, and there is no direct way to keep the mail content while deleting the attachment. In current mail system, there is an option to delete the attachment when replying to the initial mail with attachment to avoid duplicate attachment distribution and save space in mail server. But there is no way to use optional attachment when sending and receiving mail. The key point of our resolution is to support optional attachment in different phase of a mail thread to save personal mail space for only useful mail and attachment. a) When sending a mail, the user can set a different TO list from the mail body. That is to say, some people will receive both mail body and attachment, and some people will receive only mail body. b) Add configuration entry for attachment when receiving mail. User can set Include and Exclude list for attachment. They will receive the attachment and mail body from Include list, but will receive only mail body while skipping the attachment in the Exclude list. c) The attachment will be stored in the shared mail server db, and a link associated with it will be used. The sender can configure to send the attachment directly or use the link which will be generated automatically. The recipients can click the link to open or download the attachment as needed or just ignore it if they don't care of it.

This text was extracted from a PDF file.
This is the abbreviated version, containing approximately 52% of the total text.

Page 01 of 2

A method to support optional attachment in email system

What is the problem

What is the problem? ?

Within a mail thread, the attachment will be sent to all people in the To/Cc/Bcclist. Some people may only want to know the mail body but do not care the content of attachment. Since too many mails with big size attachment but only part of them is useful, the personal mail space in mail server is easy to reach the maximum limitation. Extra effort is needed to deleted useless mail with attachment, and there is no direct way to keep the mail content while deleting the attachment.

Known solution

Known solution: :


In current mail system, there is an option to delete the attachment when replying to the initial mail with attachment to avoid duplicate attachment distribution and save space in mail server. But there is no way to use optional attachment when sending and receiving mail.

Proposed

Proposed
resolution

resolution

resolution:

:


The key point of our resolution is to support optional attachment in different phase of a mail thread to save personal mail space for only useful mail and attachment.


a) When sending a mail, the user can set a different TOlist from the mail body. That is to say, some people will receive both mail body and attachment, and some people will receive only mail body.


b) Add configuration entry for attachment when receiving mail. User can set Includeand Excludelist for attachment. They will receive the attachment and mail body from Includelist, but will receive only mail body while skipping the attachment in the Excludelist.


c) The attachment will be stored in the shared mail server db, and a link associated with it will be used. The sender can configure to send the attachment directly or use the link which will be generated automatically. The recipients can click the link to open or download the attachment as needed or just ignore it if they don't care of it.

Solution description

Solution description:

:


The detail of this method to support optional attachment will be described in below aspects.


1) Choose the recipients of attachment when writing a new mail

When user attach files to mail, display an additional property for user to specify who will receive the attachment or who will not receive attachment. Valid value for this property should be the mai...