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Streamline free-time calculation using logical operators to group alternate meeting attendees

IP.com Disclosure Number: IPCOM000235652D
Publication Date: 2014-Mar-18
Document File: 2 page(s) / 41K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed is a calendar application that allows the grouping of a primary invitee and alternates as a single required entity, where any of these persons attending can be used to evaluate free time and display availability. The novel approach uses a Boolean expression to select and list invitees, such that the list also includes the additional information of groupings.

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Streamline free-time calculation using logical operators to group alternate meeting attendees

It can be difficult with an electronic calendar system to find available free time for all attendees required for a meeting. The majority of systems today provide the ability to classify invitees as 'required', 'optional', 'FYI' (for your information), or an equivalent of these categories. These systems can then visually display available free time or run an analysis to propose the best times for which the required people are available. These systems also provide the ability for an invitee to delegate an invitation (invite) to another person who may be unknown to the meeting chair.

In an example scenario, User A wants to schedule a meeting and it is important that the following people attend:


• Department manager (User M)


• At least one person from the Beta team (User B1, User B2, and User B3)


• At least one person from the Customer team (User C1 and User C3)

In existing systems, User A has to add everyone to the invite list and then view all of the associated free times. When reviewing the empty and full slots, User A has to remember who is in which group.

The current systems do not provide any technique to describe alternates, where the

chair selects multiple people who can be used interchangeably, and any of the alternates attending are adequate for the meeting to occur.

The novel contribution is a calendar application that allows the grouping of a primary invitee and alternates as a single required entity, where any of these persons

attending can be used to evaluate free time and display availability. That the chair of a meeting is likely to know or be able to determine, the appropriate alternate for each logical invitee. For example, for each Technical Lead (TL) of an area in a company a meeting organizer could also invite the TL's manager as an alternate. This can save considerable effort by the chair to find an acceptable time and streamline scheduling by reducing the scope of necessary attendees.

The novel calendar application provides a user interface (UI) or Application Protocol Interface (API) to allow a meeting chair to group a pri...