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Method and System for Sharing File Collaboratively across Current Meeting Participants via an Email Client

IP.com Disclosure Number: IPCOM000236046D
Publication Date: 2014-Apr-03
Document File: 4 page(s) / 174K

Publishing Venue

The IP.com Prior Art Database

Abstract

A method and system is disclosed for sharing file collaboratively across current meeting participants via an email client.

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Method and System for Sharing File Collaboratively across Current Meeting Participants via an Email Client

Disclosed is a method and system for sharing file collaboratively across current meeting participants via an email client. The method and system prepopulates fields, such as to and carbon copy (cc) within an email based on active participants

on a telephone call or a conference call. During a conference call, participants are associated with their respective lines using known technologies, such as, associating number with a mapped profile.

One or more email addresses of a user are associated with a respective line for the conference call. The email addresses are associated through the conferencing system using a third party system that is set on a specific calendar entry. For example, an email address ldeluca@xyz.com is utilized for calling a specific company, and an email address ldeluca@pqr.org for calling an international community and an open source.

During the conference call, a participant intends to send some information such as, but not limited to, a file, a link, an email, a video and other media to other participants. A telephone key press sequence, such as #s is utilized for opening an email composition window in the user's email client with addresses prepopulated. Thereafter, a new menu option for sending the email to current phone participants is opened within the email client.

In addition, a new button to populate email addresses with active phone participants is opened on the composition within the email client. The method and system retrieves the email addresses associated with each open line on the telephone conference and populates the email with the email addresses received.

Thereafter, the email addresses are listed alphabetically and email addresses are listed in the order a participant joins the call. In a scenario, the email addresses are grouped by original call participants and additional participants, such as, populating call participants to the to field and populating additional users to the cc field. If more participants join or drop the call, the email addresses on the email adjust accordingly. During adjustment, the participants are automatically refreshed by either adding new participants or retaining the dropped participants. The participants can also be refreshed by adding new participants and dropping old participants. An alert is then displayed to the user informing them about live

changes. A button is provided to manually request the system to perform another

lookup. The email addresses are also displayed in a colored format to represent active participants and dropped participants.

In an exemplary scenario, Bob, Joe, and Steve are on a conference call that was scheduled within their calendar. Bob suggests that Mary joins the call as the topic of the conference call is relevant to Mary. During the conference call, Joe remembers some relevant slides and intends...