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System and Method for hierarchical tracking and On-Demand merging of changes in information documents

IP.com Disclosure Number: IPCOM000236400D
Publication Date: 2014-Apr-24
Document File: 3 page(s) / 135K

Publishing Venue

The IP.com Prior Art Database

Abstract

Business document are created in different formats (e.g, word documents, presentations, emails) collectively referred here as ‘information documents’. Such Information documents are worked on collaboratively and also reviewed at different levels in the organization. Often the information across versions is lost due to space constraints, ease of maintenance, etc. Information Management technologies have reached maturity level to deal with on-line access, editing and upload of data- associating it with exact user (her access rights, viewing rights, etc). This state of art has not translated to better Change Management of information documents, due to several reasons. We propose hierarchical tracking and On-Demand merging of changes in information documents that can overcome challenges in existing state-of-the-art.

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System and Method for hierarchical tracking and On -Demand merging of changes in information documents

Existing suite of tools (like MS Word) have provision for tracking changes but there too it is either completely in track change mode or not. Once accepted the changes go away (permanently). With Google like cloud infrastructure, you can maintain many recent versions, but the changes need to be tracked (hence not easy to visualize). Different stakeholders of information documents are interested in different levels of changes or none at all e.g., while legal teams will be interested in maintaining all changes; management teams are more looking at recent updated/clear versions. Track change is only at lowest level of information granularity and not customized to requirements e.g., if one is working in excel, one cannot query for changes in cell, rows, sheets, etc; similar challenges exist in other document types.

Figure 1 highlights shortcomings of state-of-the-art:

Figure 1: Restrictions posed by current state-of-the-art

Document management is huge business for several IT/S/W organizations like IBM, Microsoft, Xerox, Google and Service companies also like Infosys, TCS, Wipro. Collaborative information document maintenance is a growing business for S/W and various applications exist to support the same. Operational overheads of maintaining versions is very high and growing - both in terms of disk space and also human time/resource requirement to keep track of changes. There is large amount of data that is lost intentionally or otherwise while saving versions, due to above overheads. Data changes are needed to be viewed by different levels in the organization and unless specifically catered, does lead to loss of productive time and resources by v...