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Method for checking user availability with auto response function using email system without relying messages to that user

IP.com Disclosure Number: IPCOM000237559D
Publication Date: 2014-Jun-24
Document File: 1 page(s) / 24K

Publishing Venue

The IP.com Prior Art Database

Abstract

This article describes extension for email systems that allows for checking user availability based on auto response (also knows as 'out-of-the-office message' configuration. The key thing here is that the user who is checked will not receive any notifications and all will be handled by the emailing server.

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Method for checking user availability with auto response function using email system without relying messages to that user

Almost all email systems allow the user to enable auto response message. If the user

has it enabled, for all the messages he receives the system will sent automatically generated message with information provided by the user. The most common use of this feature is to inform people that receiver is not available (for instance on vacation) as well as when he will be available and who his stand-in is.

What if I want to explicitly check if someone is available? I send a 'fake' email with title like 'Just checking if you are in the office' and expecting to receive auto-response. That creates unnecessary message in someone's inbox that he can only delete.

Email systems could have a new feature added: checking if auto-response is enabled for the given user.

From the end-user that could be handled the same way as creating a message giving the list of emails (target users) to check.

For the target users with auto-response enabled the reply would be normal auto-response message. For other user - just short note that auto-response is not enabled.

The novelty here is that no message is delivered to target user(s).

The proposed solution would consist of the following steps:

The user clicks a button to create a new email message


1.

He provides email addresses of users he wants to check


2.

He clicks 'Check auto-response only' checkbox (new here!)- subject...