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File-system business policy enforcement

IP.com Disclosure Number: IPCOM000237752D
Publication Date: 2014-Jul-09
Document File: 5 page(s) / 107K

Publishing Venue

The IP.com Prior Art Database

Abstract

We describe a method for creating and maintaining folder content and structure using a well-defined policy with the option for custom rules.

This text was extracted from a PDF file.
This is the abbreviated version, containing approximately 43% of the total text.

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File-

-system business policy enforcement

system business policy enforcement

File system folders are general-purpose containers. They impose no constraints or validation on the content that is placed in them. Thus, folders can contain different types of files, naming patterns and file sizes. Since files are usually saved without any

well-defined policy, it is hard to find files in the file system, to create and maintain order and understand the content and role of folders.

As an example, when a lawyer receives an email with a file attached to it,

containing a claim, she can save it wherever she wants in the file system, and with any name (probably with the name chosen by the sender).

    This increases the difficulty for her (and for others) to locate the file later on, and to know what this file contains without having to open it, resulting a waste of time and money to the firm. If the file includes sensitive client communications, the firm may lose track of it, with significant negative legal implications.

Prior Art
Many organizations have standards for file names; for folders to use for various types of files; for content type; for permitted types of private content; etc. They typically enforce these standards by specifying them in writing and asking employees to follow them. There exist inventions in file management and templating, but none the solve the requirements defined above. See chart below.

Keywor ds Prior art

reference

description

Folder policy

WO 2013096758

A1

Security policy editor

Provides a method of enforcing security in a shared computing infrastructure, but does not provide solution to maintain or enforce order in the file system.

Folder order

EP 0322107 A2

Methods of ordering document s within a folder

Provides a method of operating an electronic information system for storing documents in folders, but does not provide a method for defining a policy

with custom rules and real-time checking of compliance of files to the policy.

File save trigger

WO 1993025961

directory structure generator and retrieval tool

A1

Discloses a file directory structure generator and retrieval tool, but does not provide a policy to validate the content of a folder with the ability to create custom rules.

Templa ted files

GB820130352

Template
d Creation of Folders

Provides a method for generating and managing folders and documents based


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on folder- and file-templates , but does not provide a method for establishing a well defined policy with custom rules and real-time checking of compliance of files to the policy.

We describe a method for creating and maintaining folder content and structure using a

well-defined policy with the option for custom rules.

    This invention provides significant business value as compared to today's fileserver management processes in eliminating the need for the business users to be trained in standard file system structure. It also creates a unified organizational structure that enables any user to und...