File-system business policy enforcement
Publication Date: 2014-Jul-09
The IP.com Prior Art Database
We describe a method for creating and maintaining folder content and structure using a well-defined policy with the option for custom rules.
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-system business policy enforcement
system business policy enforcement
File system folders are general-purpose containers. They impose no constraints or validation on the content that is placed in them. Thus, folders can contain different types of files, naming patterns and file sizes. Since files are usually saved without any
well-defined policy, it is hard to find files in the file system, to create and maintain order and understand the content and role of folders.
As an example, when a lawyer receives an email with a file attached to it,
containing a claim, she can save it wherever she wants in the file system, and with any name (probably with the name chosen by the sender).
This increases the difficulty for her (and for others) to locate the file later on, and to know what this file contains without having to open it, resulting a waste of time and money to the firm. If the file includes sensitive client communications, the firm may lose track of it, with significant negative legal implications.
Many organizations have standards for file names; for folders to use for various types of files; for content type; for permitted types of private content; etc. They typically enforce these standards by specifying them in writing and asking employees to follow them. There exist inventions in file management and templating, but none the solve the requirements defined above. See chart below.
Keywor ds Prior art
Security policy editor
Provides a method of enforcing security in a shared computing infrastructure, but does not provide solution to maintain or enforce order in the file system.
EP 0322107 A2
Methods of ordering document s within a folder
Provides a method of operating an electronic information system for storing documents in folders, but does not provide a method for defining a policy
with custom rules and real-time checking of compliance of files to the policy.
File save trigger
directory structure generator and retrieval tool
Discloses a file directory structure generator and retrieval tool, but does not provide a policy to validate the content of a folder with the ability to create custom rules.
Templa ted files
d Creation of Folders
Provides a method for generating and managing folders and documents based
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on folder- and file-templates , but does not provide a method for establishing a well defined policy with custom rules and real-time checking of compliance of files to the policy.
We describe a method for creating and maintaining folder content and structure using a
well-defined policy with the option for custom rules.
This invention provides significant business value as compared to today's fileserver management processes in eliminating the need for the business users to be trained in standard file system structure. It also creates a unified organizational structure that enables any user to und...