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System to allow meeting attendees to propose changes to properties of the meeting

IP.com Disclosure Number: IPCOM000239191D
Publication Date: 2014-Oct-20
Document File: 3 page(s) / 100K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed is a method to use an extended-counter-proposal as a mechanism for meeting attendees to propose adding other attendees to the meeting. In addition, the extended-counter-proposal concept can allow attendees to propose the removal of other attendees from the meeting, or propose a change to any other property of the meeting (e.g., the agenda).

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System to allow meeting attendees to propose changes to properties of the meeting

In a typical electronic calendar application, the chairperson creates a meeting, specifies the attendees, and assigns various other properties of the meeting. Upon finalizing the details of the meeting, the chairperson sends a meeting invitation to the designated attendees. The attendees can then propose a change in the start, end, or duration of the meeting, which the system delivers to the chairperson of the

meeting. The chairperson can accept or deny the counter-proposal notification.

Accepting the counter-proposal notification results in the rescheduling of the meeting (with appropriate reschedule notifications sent to the attendees). Declining the counter-proposal notification results in a decline-counter-proposal sent to the attendee who initiated the counter-proposal.

A meeting attendee can suggest a change to a property of the meeting (e.g., the inclusion of a particular subject matter expert (SME)), in one of several ways; however, each has challenges. Successfully requesting and implementing a meeting change requires, but is not limited to, the following:

• Efficient communication with the chairperson • Consideration of whether the meeting is singular or recurring, and if the change is for all meetings in a recurring cycle or one instance • Sharing of correct contact information for all attendees (original and added)
• Sharing of current and/or updated meeting information with all attendees (original and added)

• Consideration of whether the changes might incur additional costs
• Consideration of the size of the meeting room and/or audio/visual devices needed

A method is needed to extend the counter-propose concept to other properties of the meeting. Herein, this is referred to as an extended-counter-proposal.

The novel contribution is a method to use an extended-counter-proposal as a mechanism for meeting attendees to propose adding other attendees to the meeting. In addition, the extended-counter-proposal concept can allow attendees to propose the removal of other attendees from the meeting, or propose a change to any other property of the meeting (e.g., the agenda).

The method for the extended-counter-proposal provides capabilities for:


• The chairperson to indicate which meeting properties are candidates for attendee proposed changes


• The chairperson to indicate how attendee-proposed changes should be processed (either manually or automatically)

• The chairperson to automatically accept the attendee-proposed changes • The chairperson to automatically accept or decline the attendee-proposed changes
• The meeting attendees to initiate a change proposal, subject to th...