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A method to quickly join virtual conference

IP.com Disclosure Number: IPCOM000239442D
Publication Date: 2014-Nov-07
Document File: 6 page(s) / 115K

Publishing Venue

The IP.com Prior Art Database

Abstract

The key point of the idea is to encapsulate all the information that required to join the conference into bar-code or two-dimension code or other graphic code, the encapsulated information can be participant information, conference call information, web conference information, invitees preference and so on, through such code, just one click or one scan, meeting participant can conveniently join conference call and/or web conference automatically, and system can record participants information into conference system automatically, no more manual steps needed. Advantages: 1. Easily and automatically join virtual conference, like conference call or web conference. 2. Save time, do not repeat tedious manual steps any more 3. Improve participant experiences 4. Improve the management efficiency of virtual conference

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A method to quickly join virtual conference

To reduce cost

           a lot of meetings are hold virtually, calling conference call and joining web conference frequently happen in every day, repeating to manually do such things are boring and time consuming,

a better way should be provided to simply the manual actions.

Some existing ways to join virtual conference are not good enough, for example, when joining a conference call, need to dial the conference number(at lease 8 numbers), input participant code(about 8 numbers), totally 18 numbers will be dialed. another example is joining the web conference, user need to click the meeting URL, then input userid/password etc., all these ways need more actions and time consuming.

The key point of the idea is to encapsulate all the information that required to join the conference into bar-code or two-dimension code or other graphic code, the encapsulated information can be participant information, conference call information, web conference information, invitees preference and so on, through such code, just one click or one scan, meeting participant can conveniently join conference call and/or web conference automatically, and system can record participants information into conference system automatically, no more manual steps needed.

Advantages:

1. Easily and automatically join virtual conference, like conference call or web conference.

2. Save time, do not repeat tedious manual steps any more

3. Improve participant experiences

4. Improve the management efficiency of virtual conference

No similar method is found.

Demonstrate the idea via a flow chart, include two phases.

1



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2



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Phase 1: Invitation Generation
In calendar or mail system, when someone sends a meeting invitation, system will allow chair to decide:

a) whether generating unique 2D code/bar code or something like this for all invitees or some specific invitees

for example, 1) only get 10 out of 30 invitees selected for generating such unique code which include some invitees' personal information

2) specify a speaker, will include some special information(the bio of the speaker, etc. ) in such code and such information will be applied to con-call for some automated actions, such as, speak out the bio of the speaker when the speaker joins the con-call.

b) whether only generating a common 2D code/bar code or something like this for every invitees, this situation applies to broadcast model,a lot of people are invited to the meeting, to accelerate the code generation process, the system does not need generate unique bar-code or two-dimension code or other graphic code for everyone, only need generate one same common code that only encapsulates meeting information which is not include invitee's information.

b) whether some available options will be included in 2D code/bar code or something like this and be applied to con-call joining process

Note: the options defined by meeting chair will be overridden by invitee's...