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Technique to optimize sending/storing email signatures

IP.com Disclosure Number: IPCOM000240307D
Publication Date: 2015-Jan-21
Document File: 3 page(s) / 53K

Publishing Venue

The IP.com Prior Art Database

Abstract

This article describes a technique to save network bandwidth by optimizing the way email signatures are transmitted over the network. Optimized email signature delivery results into optimal use of network by avoiding transmittal of multiple copies of same email signatures over the period of time.

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Technique to optimize sending/storing email signatures

Overview

Disclosed is a technique to save network bandwidth by optimizing the way email signatures are transmitted over the network. Optimized email signature delivery results into optimal use of network by avoiding transmittal of multiple duplicate copies of email signatures over the period of time.

In today's world, almost every email user has a signature attached to their emails. This generally contains particulars about individual like job title, designation etc. The space consumed by signatures range from few Bytes to almost few hundred Kilobytes (some people like to embed images/logos in signatures). Every time an email is sent, their signature goes as part of email, it consumes certain amount of network bandwidth and storage space on the email servers of person receiving this note. This network bandwidth and storage space could be utilized more efficiently for critical data.

Currently there is no known method to save network bandwidth between one email client to another email client by optimizing email signature delivery. Generally, email clients like Microsoft Outlook provides facility to cache signature of the sender, but that is primarily between email client and server of sender itself. They don't use any optimization while transmitting signatures between two email clients.

Solution summary

Technique described in this article propose use of a special signature table on each client machine which will track and store signatures of email senders at their respective clients. Every time an email is sent, it go through email server, that in turn pass it to respective email clients. Every time signature is sent, it gets stored on email server and/or email client (if local replica is enabled) along with email contents. This results in multiple duplicate copies of same signature contents stored in email server/clients. This article propose to cache email signature in a signature table on email receiver machine so that email signature need not flow over network every time. This saves unnecessary network bandwidth wastage. It provides intelligent way to efficiently utilize network bandwidth for more critical network applications. It also talks about c...