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System and method for efficient event or rule based conference call joining

IP.com Disclosure Number: IPCOM000240552D
Publication Date: 2015-Feb-09
Document File: 4 page(s) / 42K

Publishing Venue

The IP.com Prior Art Database

Abstract

This article proposes automatically dialing in participants is proposed that is based on dynamic custom rules or events including but not limited to user presence data that are evaluated at the time of conference call. These events or rules can be either system events or rules defined and set up by chairperson or, custom events or rules defined and set up by individual participants. According to one manifestation, a common event or rule can be set up that automatically dials in all participants who have accepted to join, only when the chairperson joins the call. This event or rule can be either set up as system event or rule by the chair person or as custom event or rule by any of the participant. In another manifestation, any user can specify a custom rule or event as presence of particular person or persons. So only when this particular participant or participants, the user will be automatically dialed into the conference.

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System and method for efficient event or rule based conference call joining

Conference calls are an essential and integral part of conducting businesses. However, even today the process or joining conference calls has some inefficiencies and drawbacks. Some notable problems that this current disclosure attempts to solve are:
1. Most common problem is that participants join and wait until the chairperson arrives and meeting is in session. This becomes frustrating for a lot of people and awkward as well if some key business people or customers are in waiting to get in the call, in case the organizer gets delayed.

2. A lot of times your attendance in a meeting is subject to someone else or some other people

joining the call. There could be a number of reasons for this dependency. May be these people have technical inputs or data that you need for the call.

3. A number of times, in addition to chairperson, some key people are required for the meeting to be fruitful and conclusive. Although such people may indicate their willingness to attend the meeting by "accepting" the invite, but they may not dial in due to some emergency or may just forget to dial in. In most cases, participants are not aware who else is joining the call since acceptance and declines are visible to chairperson only.

In this age, time is of essence and above imperfections lead to undesirable situations of either loss of time or goodwill.

To overcome the drawbacks outline above, a system and method of automatically dialing in

participants is proposed that is based on dynamic custom rules or events including but not limited to user presence data that are evaluated at the time of conference call. These events or rules can be either "system events or rules" defined and set up by chairperson or, "custom events or rules" defined and set up by individual participants. According to one manifestation, a common event or rule can be set up that automatically dials in all participants who have accepted to join, only when the chairperson joins the call. This event or rule can be either set up as "system event or rule" by the chair person or as "custom event or rule" by any of the participant. In another manifestation, any user can specify a "custom rule or event" as presence of particular

person or persons. So only when this particular participant or participants, the user will be automatically dialed into the conference. In one more manifestation, presence of a particular agenda item can be set up a "custom rule or event" by any user. This is helpful in cases where agenda is fluid and still being chalked upon. So, at the time of meeting, only if that particular agenda item or items are slated to be picked up, the user is automatically dialed in. The method also proposes to send out an optional information message, at a pre-defined time, again defined by user, before automatic dial-in to the conference happens such that the user gets a heads up and gets confirmation that the r...