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A Method for Determining Mail Disposition for Optimal Postal Savings

IP.com Disclosure Number: IPCOM000240957D
Publication Date: 2015-Mar-13
Document File: 2 page(s) / 100K

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A Method for Determining Mail Disposition for Optimal Postal Savings

Authors: Adam Swartz, Corning Lahey Date: 3/31/15

Disclosed is a method for determining the disposition for mail within an ADF (Automated Document Factory) in order to achieve optimal postal savings. This method is based upon the ability to either direct present mail to the USPS or deliver to a presort vendor and factors in contractual obligations to the presort vendor which.

The idea behind this is to describe an automated way in a workflow environment to perform commingling of standard class mail such that it will optimize postal savings for the client. This stems from a contract agreement between the client and the presort vendor. The client has an agreement with the presort vendor to remove the presort vendor's normal processing fee, which gives them a great rate on their standard mail. Normally this processing fee is used as a fudge factor to cover the cost of mail that falls below the agreed upon discount rate. For example, if the client agrees to pay a 5 digit rate with the presort vendor but some mail delivered to them can only be processed at 3 digit rates, the presort vendor will not realize the profit they expect. The processing fee is meant to cover the cost of all the mail that does not meet the agreed upon rate. Since this is not an exact science, the client would end up paying more than they need to. To get around this, the client collects a list of all mail for distribution and runs PAVE electronically on the mail to manage and determine what mail will meet the contract commitments. They then feed this information back into composition to build files that match this information. By presenting the mail to the presort vendor this way they are able to negotiate the new deal without the processing fee.

At the same time, if the client can get a 5 digit discount on mail in house, they do not want to send it to the presort vendor, as "5 digit" at the presort vendor is really slightly higher than a direct postal 5 digit rate. So for any mail they can manufacture in house at a 5 digit rate and present directly to the USPS, they will do so because of the savings. This mail is set to a USPS presentment disposition. The remaining mail that could be mechanically combined at the presort vendor for 5 digit is delivered to the presort vendor. This mail is set to a Presort Vendor disposition. Any residual mail is direct presented to the post office at a less than 5-digit rate, and is also set to a USPS presentment disposition.

The method described here automates the process of determining the final disposition of the mail, allowing commingling of mail to achieve maximal postal discounts, while reducing labor to meet the presort vendor contract requirements.

This method utilizes ADF document commingling power to easily allow work from multiple production cycles to be manufactured together, and quickly determines a final dispositi...