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System and Method for Sharing Whiteboard Information during Virtual Meetings

IP.com Disclosure Number: IPCOM000241207D
Publication Date: 2015-Apr-03
Document File: 4 page(s) / 124K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed are a system and method to utilize a smart phone for sharing whiteboard content during virtual meetings. The solution comprises the use of a bracket to affix a smart phone to the edge of a white board, the use of the camera on the smart phone, and an application to perform perspective warping on the image in real-time, so that a remote user can view the whiteboard content presented straight ahead.

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System and Method for Sharing Whiteboard Information during Virtual Meetings

In meetings during which some participants are co-located while others are connecting via web conference, a common complaint amongst remote users is the inability to see the whiteboard in the remote room. The co-located participants want to make full use of the accessible resources, but this leaves the remote participants at a disadvantage.

Prior art has focused on developing smart whiteboard technology that allows remote viewing and access; however, such technology is both expensive and is not available in all locations.

The solution makes use of the smart phone to address this problem . The smart phone provides the ability to view standard

whiteboards during a web conference in an unobtrusive fashion, such that no single person has to be responsible for 'filming' the board.

The novel contribution is system and method to utilize a smart phone for sharing whiteboard content during virtual meetings . The system uses a bracket that holds a smart phone to the side of an existing whiteboard , such that the camera on the smart phone points at the whiteboard at an angle. A software application performs perspective warping on the camera image in real-time, so that the remote user can view the whiteboard as if standing directly in front of it. This video feed is shared via the web-conference to allow remote users to see the whiteboard as it is used by the co-located participants.

Figure 1: Before

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Figure 2: After

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In an example embodiment, User A has a meeting with four colleagues. Three of the participants are located in the same office , can attend the meeting in person, while the fourth is in a remote location, and must use web conferencing and teleconferencing tools. As long as the participants are focused on the prepared presentation, then this does not present m...