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Identify Keywords and Keep Notes for Email System

IP.com Disclosure Number: IPCOM000241956D
Publication Date: 2015-Jun-11
Document File: 6 page(s) / 116K

Publishing Venue

The IP.com Prior Art Database

Abstract

This system can define the keywords and stores the notes for each keyword which can be highlighted in email subjects and content to remind the user of the email notes. When moving the cursor to the subject of an email or in the content, the user will get a pop-up window to enter the keywords of the subject, to add notes, and to specify if this email is on a to-do list or should wait for the response of someone else, or the user can just keep an eye on it. All the records will be added to a keyword list, and the keywords in the email subjects will be highlighted with different colors. Compared with the known solutions, users can group the relevant work together based on the keywords, make a more detailed to-do list and organize tasks more clearly.

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Identify Keywords and Keep Notes for Email System

When we work with colleagues and customers, we have to read brunch of emails every day. That makes several problems and complaints from user.

Problem 1: No place to record temporary ideas and thoughts when we read new email.

Complaint from a user: when I read a new email, I'd like to write down some thoughts and ideas. -when I have to ask colleagues to help

-when I have to make a decision and I need write down a script

Problem 2: Can't remember the key concept from previous email when just read the subject.

Complaint from a user: It's take too long time to read all concepts for correct emails in inbox. -When I work on a project during months even years. There are too many similar emails. -When there are a lot other emails send from a same sender.

-When I need all emails which have the same key concepts.

Problem 3: Can't find details in "to do list"

Complaint from a user: "to do list" can just mark the subject of an email. -when I need to see brief concepts of the email.

When moving the cursor to the subject of an email, the user will get a pop-up window to enter the keywords of the subject, to add notes, and to specify if this email is on a to-do list or should wait for the response of someone else, or the user can just keep an eye on it. All the records will be added to a keyword list, and the keywords in the email subjects will be highlighted with different colors.

When the user goes to another email with the specific keywords in subject, the pop-up window will show up, the user would be able to see the relevant notes, to-do info etc. and can also edit that according to the latest update in the email thread. For the cases with keywords overlap the user can select the correct record from a drop-down list. If all issues in the email have been resolved, there is a flag in the pop-up window to close this subject.

Compared with the known solutions, users can group the relevant work together based on the keywords, make a more detailed to-do list and organize

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tasks more clearly.

There are too many emails to read every day. Some emails are about the same subjects that need the user to work on it and reply professionally. Sometimes we need to keep a note about a subject but no need to reply for now.

The key idea of the invention is to add an interface to identify the keywords and allow the user to define the keywords and add notes, so the user can find the different types of emails in email list and know what to do about that keyword.


1. When the cursor moves to the subject of an email, if this email subject does not contain the keyword that is already in the keyword list, a small window will pop up on the right side of the cursor. (plot 1)

Plot 1

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2. The popped up window contains 3 parts: Ke...