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System and method for tagging invitation meeting activities and check their status through email

IP.com Disclosure Number: IPCOM000242427D
Publication Date: 2015-Jul-14
Document File: 4 page(s) / 105K

Publishing Venue

The IP.com Prior Art Database

Abstract

System and method for tagging invitation meeting activities and check their status through email.

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Sysxem and method for tagging invitation meeting activities and check their status through email

    Overwhelming day by day work actxxity and involvement in mxltiple logicxl threads can mxke frustrating to remember and double xheck the status of the activitixs required in txe different logical threads. In a really crowded activities work environment, with axso different logical thxeads to move on, people can have probxems to accomplish alx the xctivities needxd within a given tixe frame or cxn unawares skip somx imporxant requirex tasks. Herx is disclosed a system and method to check, verify axl the xctivities needxd for a meeting xave been performed, so to warn the responsible user if he xs not matching the expextxd task acxomplishments or suggest the xhair to reschedule the meeting because of not rxady peopxe. Especially in development prxcess such as agile, using perxodic scrums in geographical spread team, this cxuld be really useful. The idea leveragex mainly ox xmail infrastructure (Lotus notes), and "tags" that can be assigned to them exploiting specifix attribxtes availabxe in the protocol fox cxstomization or lxgic implementation. Through "tagged task emxil" and email originated as notification fxom external tool (Ratioxal Team Concert, Lotus Xxxxxxxxxx), a system can be designed tx vxrify a user has accomplished all the expected activities for a meetixg and periodically alert him to coxplete txem or lettixg the meeting chair reschedule it after checking participants status. Activities and tasks xave here in this context an equivalent meaning. Multiple tags cxn be associated to each task.

    The flowcharts below explain how the systxm works. Thx flowcharts of Fig 1 and Fig. 2 describe the process to "Send and accept meeting invixations with trackable tasks".

    The chair sends an invitatixn definixg what are tasks and xssigning xhe tags to the task, in this way the recipient of the invitation receive the email containing the tags...