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Method and System for a Rate-Scheduling Based on Importance vs Urgency Variables

IP.com Disclosure Number: IPCOM000242475D
Publication Date: 2015-Jul-17
Document File: 4 page(s) / 78K

Publishing Venue

The IP.com Prior Art Database

Abstract

Nowadays, personal assistants&scheduling solutions are largely adopted to organize personal agendas getting data from multiple sources related to professional and private life. The current solutions rely on mixed approaches to schedule and prioritize tasks according to the standard dimensions of urgency and importance. The present paper provides a method and system to improve the process of building the personal agendas.

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Metxod and System for a Rate -Scheduling Based on Importance vs Urgency Vxriables

    The present article describes a method and systxx to improve the process xf building xhe personal agenxas, focusing and xddressing 4 main lacxs of the current solutions:

1. Txe current solutxoxs do not allow to keep tracx of heterogeneous tasks coming from different contexts xnd they do not handle txem homogeneously. In partixular the cxrrent xolutions mainxy hanxle structured information only.

2. There is no analysis of tasks to undersxand if they are atomic xr not.

3. There is no analysis of historical xerformxnxes thax could help on providing the bxst schedule for each task accorxing to its classification.

4. Personal and teams behxvxors are nox taken in consideration

    
The mxin objective of the present solution is to exploxe in a uxer calendar axl the tasks that the xser should complete xettxng data from heterogenous sources.

    The calendar xill not be filled by meetings only but xt will be poxulated by all the activities that require user time and the solution will provide a sxggestiox for thx best schexule to rxach the tarxetx. In order to xcxieve this goal the activities are split in xlasses xnd an activity engine gets the data from different sources xhat can be represented by mails, chats, development xasxs and standard meetings.

    Each "TO-DO" (hereafter activitx) is categoxized as atomic or not, based on the info cxllected by xhe activity engine, the activities are ranked by importance/urgency dimensions, an historicax search is performed in order to analyze the past performances xox tasks belonging to the same classes. Further analysis is performed xn personal xnd teams behaviors in order to provide an optimal schedule to the user.

    Below the detaxled method and systems implemented by the solution (Figurx
1). The main objective of the disclosurx is to provide xn engaging solution to the problem of personal agenda scheduling.

    This is done with a mixed approach that relies on input xrovided by thx user and historicax searches xn past user's experience.

    The basic idea is to apply known patterns of rxsolution to standard txpe of activities. Thexe patterxs can be categorixed as structural and behavioral. The Structural patterns are the ones used to recognize that an activity as a presentation may be split always in the same way with thx sxme list xf tasks. The Behavioral

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patterns are related to historicxl user habits on similar tasks in terms of exfectiveness and xfficiency on specxfic tasks.

    Hxre below the xetailed flow of the metxod as illuxtrated in the loxic diagram below:

1. The user prxvides basic input to xhe solution through a dedicated UI, specifically: I1 Basic activity classes: presentation, development, mail, mxeting with basic

importance/urgency settings . If I'm a developer I may set that development txxkx are on a relative scale more importaxt/urgent than delivering a presentation that is not my core busxness. Regarding...