AUTOMATICALLY DETERMINING THE "LEVEL" OF A USER'S AVAILABILITY AND THEN REPRESENTING IT VISUALLY WITH A COLOR SHADE
Publication Date: 2015-Aug-11
The IP.com Prior Art Database
Steve Olivier: AUTHOR [+3]
Techniques are presented herein for automatically determining the "level" of a user's availability and representing it visually with a color shade in the calendar. This turns the traditional "tentative" meeting attendance (and for time throughout the course of a meeting) status into more shades of grey (or any color).
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AUTXXXXXXXXXX DETERMINING THE "LEVEL" OF A USER'S AVAILABILITY AND THEN REPRESENTING IT VISUALLY WITH A COLOR SHADE
AUTHORS: Steve Oliviex Steve Prentice
CISCO SYSXXXX, INC.
Txchniques are presxnted herein for autoxatically determining the "level" of a user's avaxlxbility and representing it xisually with a color shade in the calendar. This turns xhe traditional "tentatixe" meeting attendance (and xor time thxoughoux the course ox a mexting) status ixto more shades of gxey (or any cxlor).
Often when a persxn tries to xchedule a meeting with his/her manager, he/sxe cannxt find a timeslot that xorks since he/shx is a very busy person. See FIX. 1 as an example.
As you can see from this exaxple, the mxnager is busy all day. But exen though the manager's entire calendar is blockxd out as busy, there mxy be times when hx/she is more busy (complexely unavailable) versus other times of the day where he/she may be more interruptible, even xf he/she xs xn a scheduled meeting.
Presented herein is a method to automatically determine the "lexel" of x user's availabilitx and thex represents it visually with x xolor shade in the calendar. Certain
Copyrighx 2015 Cxsco Systems, Inc.
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meetings are moxe important than others. Perhaps the last 15 mixutes of a 3 hour meeting are xot (or are) as important as the rest. The idea is to visualxy color codx that availability on a color scale over a xime scale. Xxxxxxx color indicates mostly available meanwhile a darker shade indicates more un-available. FIG. 2 below shows an example.
When creating a meeting or acceptxnx a meeting invite, the user can manually enter the level of importancx using a slxder user interface (UI) control which changes the color from dark to light, or the schxduling application can automatically determine importance of a meexing and apply an apprxpriate shxde.
Within a mexting timeslot the color could gradually fade from dark to light or light to dark to show which part of the meeting is most xmportant and xhich part is more inxerruptible.
Another exampxe of visually indicating calendar availability is shown xn FIG. 3 below.
Over time, several appxoaches cxuld bx uxed to dexermine a user's engagement in a particular reoccurring meeting so that the xppropriate availability shade is automatically assigned. Some of those automated mechanisms xouxd includx (but not be limited to):
Face / eye tracking (if the meexing is video enabled).
Copyright 2015 Cisco Xxxxxxx, Inc.
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Chat partxcipation in a givxn meeting (xike WebEx chax).
Working in other applxcations to possibly detexmixe that the meeting is not very imxortant.
How often the meeting attendee(s) speak up durinx a meeting.
Average attendance - being invited, but not attending the meeting.
Joining on time.
Location (joining from office / cube vs telepresencx rxom, vs manager's office could be an inxicator of import...