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Method and system to display and highlight real-time meeting minutes

IP.com Disclosure Number: IPCOM000243095D
Publication Date: 2015-Sep-15
Document File: 6 page(s) / 136K

Publishing Venue

The IP.com Prior Art Database

Abstract

Our invention provides an intelligent way for efficient meeting minute’s generation. Two user-friendly panels are used to display the generated text messages and selected highlights. One is for real-time meeting messages and the other is for selected highlights. In addition, with our invention, users can gain below benefits: 1) Text scripts with the speaker information are generated from voices 2) User-friendly UI is provided to mark important messages as highlights for meeting minutes generation 3) Highlights are editable and context information is provided when needed 4) For series meetings, historical meeting minutes and context information are also analyzed for help identifying the important speakers and messages. 5) Highlights are organized and displayed in intelligent and vivid ways according to its’ priority and importance 6) Messages can be filtered and grouped with criteria, such as its related person or team

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Method and system to display and highlight real-time meeting minutes

Meeting minutes are widely used in workplaces. But it takes lots of time to record meeting minutes. Besides, because meeting minutes are sent out after the meeting, it's impossible for people who are late for the meeting to catch up with their missing contents quickly. Not to mention easily locating related information from the meeting minutes of previous meetings. Also, people have no idea who are most engaged in the meeting from the meeting minutes. So is there any intelligent way to generate meeting minutes automatically and make meeting minutes more readable?

Our solution will address the following problems:
1. It's time-consuming to record and maintain regular meeting minutes.

2. It's impossible for people who are late for the meeting to catch up with their missing contents quickly.

3. It's difficult for people to quickly correlate something discussed in the current meeting with the contents mentioned in the previous meetings.
4. People have no idea who are most engaged in the meeting and whose opinion should be paid more attention to.

This invention discloses a new system and method to display real-time meeting minutes and allow participants to highlight the important minutes.

There are two panels showing in the participants' terminal. Panel A shows real-time meeting minutes and panel B shows meeting highlights from meeting minutes. Please see Pic 1.

When meeting begins, each participant sign in the system with personal ID. Voice message from each person is recorded and uploaded to a central space on Cloud. After that, this voice message is turned into text from voice recognition engine. Besides, it is analyzed to identify whose voice is this. Finally, the voice message is turned into the following text format: John Smith[Sales]: "Hello every one, let's start today's meeting." 4:48:20. [Sales]here is the department/organization/role information from participant sign in page or internal staff system. Once final message is ready, the text message is pushed to thePanel A in each participant's terminal. The terminal can be a smart phone, computer or other smart device.

Meeting minutes history is stored in cloud side. Some topics may be discussed in several meetings. And someone(like client) in the meeting is important or very active to provide valuable idea. System calculates the count of highlight...