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Analyze recipient name , subject or attachment and propose mail content .

IP.com Disclosure Number: IPCOM000243960D
Publication Date: 2015-Nov-02
Document File: 2 page(s) / 31K

Publishing Venue

The IP.com Prior Art Database

Abstract

Most of the business and personal communication happens through email. Every email being sent is aligned to a theme or purpose .Often we need to repeat the email communication with modification , or send recurring reports or send multiple updates aligned to the purpose .User have to type the content of the mail, subject, add recipients and attachment every time and then send. This solution suggests a mechanism to automatically propose the email content based on analytics run on receipent name , subject or attachment.

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Analyze recipient name , subject or attachment and propose mail content .

In today world there are multiple applications which generate data and reports based on that data. But that data may not be directly ready for share, hence people work on it and refine the reports. Post the refinement of the report comes the need of communication where mail is sent to the intended recipients with the modified file as attachment. Most of the business and personal communication happens through email. Every email being sent is aligned to a theme or purpose .Often we need to repeat the email communication with modification , or send recurring reports or send multiple updates aligned to the purpose .Here user would need to type the content of the mail, subject, add recipients and attachment and then send.

The alternate solutions are :
a) Having templates available for every theme of the email to be sent. But the limitation here is that user would have multiple templates prepared which would be difficult to manage. And for each edit to be made in the mail he has to modify the template.

b) The second option is to search the previous mail and then copy and paste its content in the new mail. But it becomes tedious as user has to search and then copy things and make edits.

c) Post this file on a web community and push updates from the community about the updated file. But the limitation here is that the community needs to be present with the organization where confidential files can he hosted and shared.

Disclosed is the following concept :-

User starts to compose a mail and enter recipient fields , subject or attachments ,analysis of user mail database starts and report is getting presented at real time with number/list of mails sent . received in chronological order .User chooses one of the appropriate mail to be used in current context .User can also choose to use part of the selected email like just body not attachment or vice versa or just recipient list .

Elaboration:


User clicks on compose a new mail.

User add a recipient lists or subject or user adds the file to be sent with the mail.

Based on the filter value analysis is being done of the user mail box .

The mails having same property are identified and a list of those mails are prepared.

The user is prompted with the report with categorization of sent received date in list manner.

On hover of the specific item in the list, the mail body and text is displayed.

Every list will have percentage match of filters value and listed.

User would scan the list and choose any mail by clicking on that item in the list.

Based on the user choice the mail body, subject and recipients are appended to the mail being drafted which already has the latest file attached.

User has a choice to edit the contents if needed else can send it directly.

Examples :

There can be multiple flows to this as it is not based on any rule or trigger .For simplicity taking following example .

Presentation part : Based on user...