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Mechanism to alert and manage on going meetings in conference room

IP.com Disclosure Number: IPCOM000243964D
Publication Date: 2015-Nov-02
Document File: 4 page(s) / 113K

Publishing Venue

The IP.com Prior Art Database

Abstract

Proposed is a mechanism to alert and manage on going meetings in conference room with a smart alerting system to the participants in the meeting and also to occupy/vacate the meeting to room on time. The system facilitates chairperson /participant with required information that help them have smooth process.

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Mechanism to alert and manage on going meetings in conference room

Abstract:


Proposed is a mechanism to alert and manage on going meetings in conference room with a smart alerting system to the participants in the meeting and also to occupy/vacate the meeting to room on time. The system facilitates chairperson /participant with required information that help them have smooth process.

Motivation:


As we have daily update meetings, even though the conference room is blocked several repeated instances, frequently facing the problem of waiting outside of the conference room by the meeting scheduled time as the conference room is engaged by other team without any prior intimation/notification or informing the team/people who blocked the conference room to wait for 5 more minutes.

Sometimes, unknowingly open the conference door as it is blocked by our team for that time

period disturbing the others meeting going on in that room.

Proposal:


The proposed system helps to avoid the confusion among teams in occupying the conference room if the room seems to be vacant. We are proposing a new mechanism to handle it.

Door locking system to be incorporated to the conference rooms.
10 minutes prior to the meeting schedule time, the leader/chair of the meeting receives an alert to his laptop for confirm/cancel the meeting.

Once the leader confirms to the meeting schedule -

• OTP(one time password) will be generated and sent via email to the leader, that would be the key to unlock the conference room door.

• Meeting confirmation sends to all recipients of the meeting.

• The meeting information (team, purpose of the meeting, leader details) will be displayed in t...