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Letterhead Replacement Policy in a Digital Printer/Copier

IP.com Disclosure Number: IPCOM000244508D
Publication Date: 2015-Dec-17
Document File: 4 page(s) / 200K

Publishing Venue

The IP.com Prior Art Database

Abstract

The proposal offers a feature in a multifunction device (digital printer or copier) whereby when the controller receives a document it checks to see if the document is a Letter or invoice and then checks to see if Letterhead is loaded in the system. If the system is out of letterhead stock then it will go to another paper tray with plain stock and print the document out with the addition of the letterhead details printed out.

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This is the abbreviated version, containing approximately 53% of the total text.

Page 01 of 4

Letterhead Replacement Policy in a Digital Printer/Copier

In legal firms it is common practice to not send out letters or invoices without the first page of the document being printed out on Letter headed paper. The reason for this is that it clearly identifies that the letter or Invoice has come from that company. If a letter or Invoice is sent out without being printed on letter headed stations then it leaves it open for correspondence to be contested because it has been printed out on plain paper and therefore could have been produced by any one. This is a particular issue if the company has run out of this media stock.

The proposal here offers a feature whereby when the controller receives a document it checks to see if the document is a Letter or invoice and then checks to see if Letterhead is loaded in the system. If the system is out of letterhead stock then it will go to another paper tray with plain stock and print the document out with the addition of the letterhead details printed out.

We see Letterhead ReplacementPolicy (LRP) as an SA/KO (system administrator/key operator enabled feature, by default the feature would be disabled. Once enabled all print documents will be checked for the use of Letter Head media on the first page of the job. To do this the system will parse through each sheet of the document looking for a number of things:


1. Is this a letter on an invoice? And


2. Has letterhead been requested but it is not available in the system?


Page 02 of 4

LRP could be applied at various stages in the workflow (see Fig 1), such as client-side as the document is prepared by the print driver for submission to the Multi-Function Device (MFD) for printing. It could also be applied MFD-side after print job submission. This ID details the work-flow for a MFD side implementation.

Client submits

For printing

(native application Format, that

print driver converts To vector format, Eg/ PS, PCL)

Print driver

Submits to MFD

For printing

(vector format,

Eg/ PS, PCL) MFD

Client-PC

Client-side Print driver

LRP can be applied Client or MFD side

Document created with Letterhead selected for the job

Fig 1. When to apply LRP in the work flow



Page 03 of 4

A print ready document is commonly represented using vector graphic formats such as Postscript (PS) and PCL. In thes...