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Enabling Out Of Office through SMS and Automated Leave Time Clocking in Timesheets

IP.com Disclosure Number: IPCOM000244685D
Publication Date: 2016-Jan-06
Document File: 2 page(s) / 80K

Publishing Venue

The IP.com Prior Art Database

Abstract

In the current industry of Information Technology, email is the primary mode of communication among each other across different geos. There are instances where in people had to address emergencies and there will be no/limited access to Laptop/Email/Internet to communicate the same to respective stake holders. Expecting an Out of Office message or notifying their managers with the information about backup, etc. could be unobvious/delayed at this stage. Unknowing about the emergency, few acts could be halted/delayed in adherence. Also while filling up work time evaluators (usually referred as time-sheets) at the end of the week; there could be a mis-perception on the date of absence or needs to refer back to the emails/messages. Solution: Under Out Of Office section in the Email Service; the user has to configure his contact number under the unified communications environment (for example, at IBM it is referred as SUT). When the user is at an emergency as in stated at our problem with no access to internet; he/she could send a text message (probably in a predefined format) from his mobile number that he had updated in the unified communications environment) to the number (SUT Number) which he had allotted with, which enables the Out of Office setting and updates the other details like date of leave, return date, backup and reason, etc. This feature wouldn't be a standalone for smart phones and even a basic phone would work. Once the out-of-office is enabled, as per the schedule of completing the corresponding work time evaluators (usually referred as time-sheets); they would also be updated automatically for the stated out-of-office dates.

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Enabling Out Of Office through SMS and Automated Leave Time Clocking in Timesheets

Current Problem: In the current industry of Information Technology, email is the primary mode of communication among each other across different geos. There are instances where in people had to address emergencies and there will be no/limited access to Laptop/Email/Internet to communicate the same to respective stake holders. Expecting an Out of Office message or notifying their managers with the information about backup, etc. could be unobvious/delayed at this stage. Unknowing about the emergency, few acts could be halted/delayed in adherence. Also while filling up work time evaluators (usually referred as time-sheets) at the end of the week; there could be a mis-perception on the date of absence or needs to refer back to the emails/messages.

Proposed Solution: In order to work with the system in a better way, we are proposing a solution whichautomatically enables Out Of Office in email system by sending an sms through registered mobile number in employee profile and automatically update our leave time in their respective time sheets.

This is related to enabling out of office in email system by sending sms through mobile. Advantages:

*There is no scope of Clients/Project Managers missing the Out Of Office notifications.

*They could easily notify the backup information.

*This would result in smooth delivery of projects even after a resource is on an unplanned leave .

*Leave updat...