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Disconnected Meetings

IP.com Disclosure Number: IPCOM000245224D
Publication Date: 2016-Feb-18
Document File: 5 page(s) / 174K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed is a system for holding Disconnected Meetings to enable a group of globally dispersed people to participate in a meeting without experiencing the problems caused by differences in time zones. Disconnected Meeting attendees independently receive meeting content and respond to it, while technology orchestrates collaboration.

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Disconnected Meetings

To accommodate a global workforce, companies utilize communication technologies to overcome physical distances between employees, colleagues, and customers; however, differences in time of day (i.e. global time shift) remain a huge productivity impediment. Teams work across a constantly rotating band of 24 time zones, where at any given point, only a few zones of a workforce are fully engaged. Everywhere else the workforce is either waking, commuting to work, breaking for lunch, commuting from work, winding down for the evening, or asleep.

Figure 1: Global team members experience the complexities of navigating global time skew

The novel solution is a system for holding Disconnected Meetings . Disconnected Meetings alleviate the time shift problem by allowing people to hold productive meetings without all attendees physically present at the same time. Attendees work independently disconnected from each other while technology orchestrates collaboration. With this art, the global workforce of the future can focus on the current task, let technology mask the complexities of time shift, all while preserving the live meeting experience.

Figure 2: Process flow

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To implement the solution, (Figure 2) a meeting owner initiates a Disconnected Meeting by recording opening meeting remarks and content, typically posing questions to the attendees as the material is covered. This recording can be video, audio, text, or hybrid media. As video cameras become pervasive in computing platforms, a disconnected meeting opening is typically a video recording of a person discussing an issue, explaining presentation material, sharing visual aids, or demonstrating a capability. Video is the ideal medium to open a meeting because a lot of information is being disseminated and it is the most similar to face-to-face communication, preserving even the subtlest of audio and visual cues. The meeting's title and attendees are identified and the meeting is initiated for a designated duration of time.

Attendees receive the Disconnected Meeting on a device of choice, review the meeting content, and can insert solicited or unsolicited content into the meeting stream at the logical place. For example, after the meeting owner asks a question (i.e. soliciting answers), an attendee might answer the question or clarify another attendee's response. An attendee might also inject unsolicited responses such as disagreeing with a statement, providing information that was omitted, or adding to the scope of the

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meeting. Typically, the update is video if it is a substantive response or if it is a wholly video implementation. For hybrid implementations, the update can also be audio or text, for user convenience or to provide brief responses.

Throughout the duration of the meeting, attendees add in-line content in response to the original content and to what others add to create an iteratively created dialogue. The meeting owner ad...