Browse Prior Art Database

Method for Using Social Analytics to Dynamically Update Events in the Calendar

IP.com Disclosure Number: IPCOM000245252D
Publication Date: 2016-Feb-22
Document File: 3 page(s) / 57K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed is a method and system to automatically update calendar events based on social analytics. Social platforms contain information about individuals that can be accessed and analyzed, and then utilized to determine if a person is able to attend a meeting; the system dynamically updates calendar events based on the results of the analytics.

This text was extracted from a PDF file.
This is the abbreviated version, containing approximately 52% of the total text.

Page 01 of 3

Method for Using Social Analytics to Dynamically Update Events in the Calendar

A method is needed to notify invited participants to a scheduled meeting when a critical participant is not going to attend and the reason for not attending. Often, without a mandatory participant, a meeting is canceled with short notice to the other invitees, who then lose productive time.

It is difficult sometimes for the attendees to send notification about the reason why there are not attending on time , but nowadays

with all the social platforms, that we have there is a lot of information that could be analyzed and used to

The novel contribution is a method and system to automatically update calendar events based on social analytics . Social platforms contain information about individuals that can be accessed and analyzed, and then utilized to determine if a person is able to attend a meeting, determine a person's estimated arrival time, etc. For example, if User A went on vacation, but forgot to reschedule a recurring meeting for that week, the system can analyze User A's social media posts (i.e., talking about the vacation) and identify that the person is away from the office and the meeting needs to be rescheduled .

The idea includes a social analytics component that constantly monitors the availability of the attendees . Examples of posts that the component interprets as the attendee being unable to attend a meeting include , but are not limited to:

User tagged in a post in a different city User used a global positioning system (GPS) application in a location a great distance from the office or meeting room User performed a social media check-in at a different location

User posted information about feeling ill, being in the hospital, etc.

The system analyzes this information in a central processor to determine whether an update is required based on the predefined rules. The rules can be defined based on different variables, such as, but not limited to:

If a required or specific member is not able to attend, then reschedule the meeting If more than 50% of the members will attend 15 minutes late, then reschedule the meeting
If the estimated average arrival time of users is more than five minutes late, then send alert notifying the new estimated

  start time as five minutes late
If a required user is driving or is away from the location, then send a message with the remote connection information

The system maintains a user profile for each user, which stores associated social network(s) information and credentials that allow

1


Page 02 of 3

the platform to access the networks.

Meeting update rules define how the system is to react to data obtained from social networks . The meeting host or chairperson sets these rules in the calendar application. For exa...