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Method to Add Dependent Supplemental Meeting Notices

IP.com Disclosure Number: IPCOM000245860D
Publication Date: 2016-Apr-13
Document File: 2 page(s) / 29K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed is a method to provide calendar entries (e.g., meeting invitations) that include the ability to spawn related calendar entries for invitees.

This text was extracted from a PDF file.
This is the abbreviated version, containing approximately 52% of the total text.

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Method to Add Dependent Supplemental Meeting Notices

Professional meetings often require preparation from not only the chairperson of the meeting, but also other attendees. Electronic meeting invitations do not include information about assigned tasks or other actions that the chairperson or participants need to take prior to, or to prepare for, the meeting. Thus, participants are often unaware of a designated task or become aware of the task with little time to accomplish it before the meeting; therefore, participants are unprepared for the meeting and the team loses productivity.

The novel contribution is a method to provide calendar entries (e.g., meeting invitations) that include the ability to spawn related calendar entries for invitees.

To implement this method in a preferred embodiment:

1. The user (chairperson) creates a meeting notice (e.g., to review the status of a project). This includes numerous stakeholders with tasks that need to be completed prior to the meeting.

2. The user adds a list of individuals with action items or status updates to the meeting invitation

3. The system presents the user with the list of names from the body of the invitation

4. The user selects the invitees that need to complete a task prior to the meeting. This process can include:

A. The amount of time needed for the task

B. The deadline/needed time of completion C. A description of the task (extracted from the original meeting notice or entered/altered by the user)

5. The user sends the meeting invitation


6. An attendee receives and accepts the meeting invitation

7. The system prompts the attendee with the additional invitation/task...