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A mechanism for cost savings on a conference call for company provided phone plans.

IP.com Disclosure Number: IPCOM000246561D
Publication Date: 2016-Jun-17
Document File: 5 page(s) / 92K

Publishing Venue

The IP.com Prior Art Database

Abstract

Conference call bridge providers publish a list of charges which can be used to determine the cheapest option to dial into a conference call. However, this computation does not take into account the call plans that individual employees are on, and the monthly usage patterns. If the company is paying for the phone calls made by the employee, the total cost to the company for a call to the conference bridge is a function of the plan, usage and bridge costs. As this varies per employee, and the employee does not know what the cheapest option is for his case, companies spend more on conference calls than needed.

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A mechanism for cost savings on a conference call for company provided phone plans .

Conference call bridge providers publish a list of charges which can be used to determine the cheapest option to dial into a conference call. However, this computation does not take into account the call plans that individual employees are on, and the monthly usage patterns. If the company is paying for the phone calls made by the employee, the total cost to the company for a call to the conference bridge is a function of the plan, usage and bridge costs. As this varies per employee, and the employee does not know what the cheapest option is for his case, companies spend more on conference calls than needed.

Problem in short:- Employee is not aware of, which is the cheapest option for him to join the conference call. For company provided phone plans, companies spend more on conference calls than needed.

Summary:- The proposed system will suggest which number should be dialed to join a bridge, whether a toll number or a toll free number or whether the user should request a dial-out.

Total cost to company is function of the plan, usage and bridge costs. System will collect info about plans and usage, and create a model that will enable you to suggest the cheapest call option just before the conference call starts.

System will compute the historical average of free minutes remaining based on last 6 months data. There will be an average value of total free minutes remaining at the end of the month. System will have a data for current month usage till date and total free minutes remaining at present. Based on above two data points system will calculate the projected free minutes that will be remaining at the end of month.

If projected free minutes at the end of month, are greater than the call duration then the system will suggest calling a toll number.

Other suggestions can be made in similar way based on the cost incurred for dial out option and cost for calling a toll free number.

The system will be a background process on a mobile/tablet/PC device. It will monitor the calendar for meeting invites that contain conference call information. 15 minutes before the meeting (configurable), it will compute the most cost effective number to use for this conference. This information will then be embedded into the meeting alert and meeting invite in the calendar.

For a conference call user can dial in to the conference bridge using toll number or toll free number or can choose the option of dialing out from the conference.

Company provided phone has some plan and it is charged to the company. Similarly company pays for the conference bridge usage as per the plan.

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Below Table describes the associated costs:-

Cost towards Bridge

Toll

Toll free

Dial out


1) Service Provider of phone

--

X/min

--

--


2) Service Provider of Bridge

--

--

--Per port per minute

A/port/min

--

--

--

--Additional charge for toll number if any

B/port/min

--Additional charge...