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Room Reservations for Multiple Participating Locations

IP.com Disclosure Number: IPCOM000247223D
Publication Date: 2016-Aug-17
Document File: 1 page(s) / 19K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed is a meeting notice system that intelligently reserves and assigns attendees to available rooms at the various participant locations based on the attendee list for a conference call.

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This is the abbreviated version, containing approximately 74% of the total text.

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Room Reservations for Multiple Participating Locations

When an organization holds a meeting that reaches multiple locations, there is no simple, consistent method to assemble participants for the meeting. Current methods involve the host presenting from one location, while participants in other locations connect by making individual teleconference calls or reserving a conference room and then gathering multiple people there to view the video conference on a large screen.

An automated process is needed to intelligently reserve conference rooms at the various participant locations based on the attendee list for the conference call.

The novel system enables a user to issue a meeting notice (i.e., calendar invite) that then intelligently assigns attendees to available rooms at the associated site. A single meeting notice reserves multiple meeting locations, rather than participants at each location having to send out separate notices. This allows people to know where to convene for a conference call and easily collaborate during the meeting.

To implement the system in a preferred embodiment:

1. The host creates a meeting with participants that are not co-located, per current processes

2. The host specifies a meeting room for all of the people that are present at the host's location

3. The host sends the meeting notice 4. Invitees receive the meeting notice, with an option to accept/decline 5. All invitees in each prospective location accept or decline the notice 6....