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System and Method for Coordination among Disparate Calendar Applications

IP.com Disclosure Number: IPCOM000247828D
Publication Date: 2016-Oct-06
Document File: 3 page(s) / 37K

Publishing Venue

The IP.com Prior Art Database

Abstract

Disclosed are a system and method for coordination among disparate calendar applications to identify common available times for scheduling meetings.

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System and Method for Coordination among Disparate Calendar Applications

Electronically scheduling a meeting is a valuable productivity capability and a standard feature for email systems. This feature typically includes the capability to search the calendars of the invited parties within the firewall to find common open times, and then schedule the meeting for a specific time. However, capabilities for performing this same function across different organizations' email systems outside the enterprise firewall are far more rudimentary. Specifically, there is no capability to search for common available times.

Existing solutions include repeatedly and blindly selecting a time and waiting for responses from all parties, or polling invitees via email messages or phone calls and manually selecting a common available time. This is a productivity drain and greatly increases the length of time it takes to schedule an external meeting. Some external offerings allow people to schedule meetings together, but these are not connected to the users' email and calendaring systems.

Disclosed is a method to provide the capability within an existing email and calendaring system to find a common available time for parties inside and outside of the existing system. The capability employs the existing synchronous function to discover common available times for invitees within the system and within the enterprise firewall, and new synchronous and asynchronous functions to reach outside of the system and across the enterprise firewall.

The preferred embodiment for the external synchronous function is a defined common application programming interface (API) across disparate email systems. Alternative embodiments can encompass asynchronous mechanisms including text messages, email messages, instant messages, or similar asynchronous methods.

The system forwards common available times, identified for the in-system users via established methods, to external users via the Common API or asynchronous mechanism. The external users then reply using the same mechanism, indicating which times are acce...