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Automatic Meeting Scheduler (AMS) Disclosure Number: IPCOM000020763D
Original Publication Date: 2004-Jan-25
Included in the Prior Art Database: 2004-Jan-25

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Today, to organize a meeting when the organizer does not have online access to the calendar information of the participants, this has to be done manually by sending emails with optional dates. Therefore, an Automatic Meeting Scheduler (AMS) application is proposed to simplify the procedure. The AMS determines a set of possible meeting dates that are consistent with the requirements of the meeting, e.g. the duration or the time by which it should have taken place. This is done using the organizer's calendar information. It reserves all possible dates for later usage and sends the list to all participants. On the receiving side, the AMS application queries the user's calendar for matching dates and also reserves them for later usage. This setting up of a match list at the participant's side can be either authorized globally or per request. As an option, the AMS allows for the user to manually edit the list. The lists of matching dates are sent back to the organizer. Here the AMS application compares them and compiles a final list that only consists of dates that are suitable for all participants including the organizer. From these remaining dates the organizer can then select one and send an invitation to the participants. All other reserved dates are automatically deleted. On receiving the invitation, the participants can now accept the date and send a confirmation to the organizer. Again, all other reserved dates are automatically deleted.