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Advanced Calendar Entries for Business Professionals Disclosure Number: IPCOM000031310D
Original Publication Date: 2004-Sep-21
Included in the Prior Art Database: 2004-Sep-21
Document File: 2 page(s) / 44K

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Advanced Calendar Entries for Business Professionals

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Advanced Calendar Entries for Business Professionals

There are many implementations of distributed electronic calendars which allow you to create entries in your calendar representing the activities you have planned. If an activity is a meeting with another person, you can request that they are sent a meeting notice which, if accepted, adds an entry to their calendar increasing the chances that you will both be available at the same time. If the person is not available at the time you suggest, a negotiation may take place to find a free slot. Also as time moves on, peoples' commitments change and the meeting may need to be rescheduled more than once.

    This function is very useful but could be better. When you schedule a meeting, the time allocated to all parties is the same. However, as an individual you may have preparation to do before the meeting and actions to do afterwards. In order to schedule some time for these before and after, it is necessary to schedule independent calendar entries to block out the time. This is additional effort which become fiddly and error prone whenever the meeting is rescheduled since the independent calendar entries have to be moved in step. Facilities such as find free time do not work properly as they only consider the joint meeting time rather than the entire meeting commitment.

    This invention describes a very simple solution to this problem. The calendar application should support the notion of activities that you can schedule. An activity may consist of more than one time slot and each time slot may involve different people.

    Here is a simple example: A busy manager wishes to schedule a half hour 1-1 with an employee. They know that they will probably get some actions to follow up afterwards and so would like to have a half-an hour scheduled the end. (This has the advantage that the meeting can over run by a few minutes too if the topic is important.) The Employee received the invitation notice for a half an hour. They decide they need an hour before hand to prepare their status charts. They then add an hours time slot to the front of the calendar entry for their preparation. The calendar entry look like this now:



    If either party needs to reschedule, the "find-freetime" facility can take account for the irregular time slot needed by each participant.

    A further enhancement is enabled as each participant has their own private view of the activity. This is to allow a person to store private information into their

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