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Detailed Word Processing Format Information Disclosure Number: IPCOM000129849D
Original Publication Date: 2005-Oct-07
Included in the Prior Art Database: 2005-Oct-07
Document File: 2 page(s) / 50K

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A word processor display function that provides a clear method to distinguish subtly differing formatting information

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Detailed Word Processing Format Information

There are several industry leading Word Processing applications on the market, *Microsoft's Word,, **IBM's Lotus Word Pro, amongst others. They all encompass similar features. The displaying of format information is very important when designing / writing a document that may be read by others. This novel idea expands on the current style of format menus and the "show/hide " button (found in Microsoft Word) to create an on-screen layout much better oriented towards formatting.

    When a person writes a word processor document they may bring in text from different sources, especially during collaboration exercises. During this import process there is a need to arrange all the text into certain styles, fonts, sizes, spacings, etc. One way of doing this is for the main writer to scan down the page looking for non-conformly written text - this takes time and relies on the writer's ability to notice single point changes in font size or the difference between very slightly differing fonts. This idea provides a technique for quickly scanning through a word processed document to find subtle differences in formatting.

    Microsoft Word, has toolbar buttons and drop-downs for a comprehensive selection of features, such as menus to describe the size and font currently being used, text style and formatting, line and paragraph spacing, etc. The problem with these, as most people who have tried to format word processed documents will doubtless be aware, is the restriction to only being able to see one selection's (be it a character, word, sentence, paragraph) formatting at a time. This article describes a way in which all on-screen characters can have a chosen subset of their formatting displayed in a reasonable and still readable manner.

    Microsoft Word has a "show/hide " button which, when selected displays line feeds, page breaks, tabs and spaces amongst the text. It does not show information on the format of the text these characters surround. With extended, readable information on individual, but screen-wide selections of text formatting will be quicker and simpler.

    Using simple colour coding we can show fonts and sizes of every on-screen character which can be viewed simply and easily. The document will be processed for its complete set of font-size combinations and each used font gets attributed a colour. These colours are simple, very clearly distinguisable, such as red, orange, green, blue, pink, etc. For each font, a sufficiently different gradient of the given colour will be attributed for each size used.

    As only the used font-size combinations will get attributed colours, it is unlikely th...