Browse Prior Art Database

Email Transcripts of Instant Messaging Disclosure Number: IPCOM000130414D
Original Publication Date: 2005-Oct-24
Included in the Prior Art Database: 2005-Oct-24
Document File: 2 page(s) / 25K

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The invention is a feature for an instant messaging tool that would allow for chat meeting hosts to send transcripts to participants through a series of automatic prompts. Through embedded formatting, the invention would also allow a participant to see what part of the meeting the participant missed.

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This is the abbreviated version, containing approximately 52% of the total text.

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Email Transcripts of Instant Messaging

Disclosed is a feature that can be implemented in an electronic meeting environment, such as the chat mode of IBM Lotus Sametime *.

Today, virtual meetings can be conducted electronically using an instant messaging tool such as IBM Lotus Sametime. In IBM Lotus Sametime, this is called a chat. A problem arises when people are invited to the virtual meeting but are unable to attend due to meeting conflicts. These people miss out on important information that could affect the priorities or tasks that they are working on.

Currently, the known solution to this problem is for one of the meeting participants to save the chat transcript and send it to the party or parties that were unable to attend, through a mail program, such as IBM Lotus Notes**. However, this is a manual process and is difficult to manage for large e-meetings. A more elegant solution would automatically send a transcript of the meeting to users who were unable to attend.

The NotesBuddy*** application within IBM Lotus Notes has a feature where a user can e-mail a chat transcript via IBM Lotus Notes. However, the feature is not sophisticated because it was intended for general use and not for conference chats in particular.

The core idea of this invention is to develop a feature within an instant messaging tool that would allow the host of a chat meeting to save the transcript of the chat meeting and send the transcript to participants who 1) participated in the chat; 2) participated in chat, but had to leave the chat early; or 3) were invited to participate in the chat, but could not join the chat. By automatically prompting the host to save and send the transcript, the host will not have to go through a manual process of saving the transcript and sending it to the participants of the chat through LAN e-mail application.

As the chat meeting host closed the chat, the host would be prompted to save the transcript and given the option of sending the transcript to 1) all participants, 2) selected participants (specify names), or 3) only those participants that were invited but missed the meeting.

The list of people who missed the meeting could be generated by identifying the u...