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Method and System to produce reliable drafts for time cards Disclosure Number: IPCOM000178913D
Original Publication Date: 2009-Jan-29
Included in the Prior Art Database: 2009-Jan-29
Document File: 2 page(s) / 24K

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This article deals with a system for producing reliable time cards that can be used by the company or the different departments inside a company for billing purposes.

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This is the abbreviated version, containing approximately 55% of the total text.

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Method and System to produce reliable drafts for time cards

In most firms the employees must trace their presence using devices of various type (magnetic readers, stamping machines etc). In many cases it is necessary that at the end of every month the employees validate the stampings of the month.

    The evolution of the job and the introduction of the possibility to work from home for employees in computer firms implies that such devices can result by now obsolete. For people working from home or do not work at office center (people working at client site or generically working remotely) the employee doesn't have the possibility to sign his own presence. At the end of every month, during the compilation of the sheet presences it can result complicate for the employee to remember if he has been in vacations, permission, educational courses or other. What we are going to describe here, is a tool that exploiting the applications most commonly used by a worker, is able to help in the compilation of his own time card. Moreover often the same employee may work for different department of the company and it is necessary to claim the specific work done to the right department.

    The idea is to have a tool that is responsible to automatically produce a draft for the time card. The user will later use this draft time card in the application to validate his clock in/outs. This tool operates with the most used internal collaboration system (email and instant messaging applications), it analyzes all the data that are available (log in/out time, timestamp of all messages or email that have been written or read) and on the base of these data it builds a model of time card.

    The time card can be considered a reliable draft, because it has been built from the real use of those tools that are mainly used from who works remotely, analyzing statistical data produced after the use of such collaboration systems. The validation of this draft time card will require smaller effort from the worker than the compilation of a new one starting from scratch.

    The solution can simply leverage a plugin for each collaboration system with which the system can interact in order to collect the information it needs. In this way for example when the user log in to the collaboration system (email or instant messaging) he will be asked if it is interested in collecting information to produce a monthly draft for his time card. Of course this kind of interaction can be avoided based on user preferences using some system defaults. The user will be in charge to define his own profile containing the list of tools with which the system should interact and the preferences about the type of informatio...