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Content Management in Calendaring Collaborative Paradigm

IP.com Disclosure Number: IPCOM000179973D
Original Publication Date: 2009-Mar-03
Included in the Prior Art Database: 2009-Mar-03
Document File: 2 page(s) / 23K

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A Calendaring and Scheduling System may have content associated with a plurality of entries. A content management system is described that has graphical and programmatic interfaces for managing content based on metadata associated with the content as well as metadata associated with the calendaring and scheduling system.

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Content Management in Calendaring Collaborative Paradigm

Calendaring is a leading collaborative paradigm. Many calendar events are meetings. These could be one-on-one or larger meetings. They could be in person, on the phone, on the internet or some combination. Often there is media or content associated with the meetings which could be presentations, video, voice recordings, or other media/multimedia (referred to as content).

The calendar collaborative paradigm is where the calendar is used as a "portal" into a collaborative effort. Meetings might be linked together, as repeating meetings on the same or different topics or threads on the same topic or directed acyclic graphs as one meeting spawns another on the same or different topic. They may be linked together before or after a different meeting takes place. The meetings may have templates with defined roles of presenters, listeners etc. Status meetings might require certain presentations while finance meetings might require certain spreadsheets.

Current calendaring systems such as Lotus Notes allow the attachment of documents ( e.g. presentations and spreadsheets) to a calendar entry. However, there is no way to link content across calendar entries or to use many important search modalities. What is needed is a content management system within the Collaborative Calendar.

Consider a use case for a repeated meeting template. This might be a monthly department meeting in which three managers each present the status of their department. On the daily calendar the meeting appears with a place where each of the managers can paste their presentation. Each of the managers has authority to do this. There is a user interface so that a user of the calendar can specify desire for a "meeting content view." A table is formed indicating the date of each meeting as a column heading and having a row for each presentation. These can appear as icons or names. Optionally the meeting attendees of each meeting can be shown in the table. Any of the presentations can be "clicked" on and then opened. Such documents can be stored either locally or remotely.

This inventive system manages both all the "regular" metadata around the documents which might include author, subject, document type and some extraction of document contents AND all the metadata associated with the calendar entries to which the document is linked which can include date presented, the presenter, the other meeting attendees, the calendaring thread (the group of meetings to which it is linked), whether it was submitted on time, the time of posting to the calendar, the person who requested the meeting, etc. Such metadata might also include the call in number being used, the meeting room being used, the number of attendees, etc. It might also include both the name of the "designated note taker" as well as the notes. It could contain participant feedback on the conference room, quality of the tele...