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Splitting of Calendar Meetings Disclosure Number: IPCOM000180168D
Original Publication Date: 2009-Mar-05
Included in the Prior Art Database: 2009-Mar-05
Document File: 1 page(s) / 53K

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This publication describes a method of splitting calendar meetings so that participants can be invited to only parts of a meeting that are relevant to them. Meetings set up in a calendar/email client can often have a broad agenda and a number of requested and optional attendees. If all the agenda is relevant to all the attendees then this is not a concern. However, if some of the attendees are only interested in part of the scheduled agenda then attending the rest of the meeting could be considered a waste of their time and time is often people's most precious commodity.

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Splitting of Calendar Meetings

The manual solution around this problem is replying on a good meeting owner to create a second meeting for part of the agenda, only inviting the relevant participants and checking their availability and then removing those participants from the original meeting. Or go through even more pain to manually split, for example, a one hour meeting into two half hour meetings over the same time slot and deal with changes for all the participants.

    This paper proposes the facility in a calendar/email client, such as Lotus Notes*, to open an existing meeting notice and split it as many times as required at any times within the existing time slot and to either flag or 'drag and drop' the existing participants into one of the new shorter and more relevant sub-meetings.

    Upon saving the meeting notice rescheduling notices would be sent to all participants with the safe knowledge that because their new sub-meeting falls within the same time slot of the original meeting their invitee status should not change. The meetings would still share a common description and location which could continue to be linked (if one is updated then so is the other) unless the owner opted to break the link and quickly add/edit/remove information unique to a sub-meeting.

For Example:

    Meeting is set up from 10am to 11am for Bob, Fred, Jane, Sarah and Frank. As the agenda is added or updated it's noted that the first half of the meeting is only relevant to Bob and Jane, the second half i...