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A dynamic and space saving method for mail and document disclaimers Disclosure Number: IPCOM000201099D
Publication Date: 2010-Nov-08
Document File: 4 page(s) / 57K

Publishing Venue

The Prior Art Database


Disclosed is a method to reduce the content of email messages and increase delivery efficiency by replacing the disclaimer text in an email with a hyperlink to the disclaimer housed on a website.

This text was extracted from a PDF file.
This is the abbreviated version, containing approximately 52% of the total text.

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A dynamic and space saving method for mail and document disclaimers

Users include disclaimers in various documents and emails to protect content they are sending as well as ownership of the documentation. Static disclaimer messages absorb valuable real estate on a screen, occupy a lot of disk space, require a lot of unnecessary bandwidth (especially if they contain images), and may become obsolete before the messages have completed circulation. In addition, if the disclaimer is large
(i.e. 60KB to 3MB), it may be rejected by the receiving server and not be delivered to the target inbox.

Current approaches to the problems above include:
• The insertion of a signature or disclaimer of a mail, using an application. This does not describe a link which may be substituted by the signature. It also never describes that the signature can be linked to the internet. (1)

• An application which works in tact with the email program which adds the hypertext markup language (HTML) signature to the email. This differs from the disclosed solution as the signature is still in receiver's mailbox. The idea described does not have the signature be replaced by a link, which may not necessarily be HTML. It may contain javascript or flash motion image, or possibly a portable document format (pdf) or image format (e.g., .


• A method for using dynamic views in html. The aim of the disclosed solution is to have a dynamic link in mail messages. (3)

This disclosure describes a way to reduce the content of email messages by replacing the disclaimer section of mail with a hyperlink to the disclaimer placed on a website. The status of the hyperlink depends on time considerations or certain user actions (i.e., if the user has read the disclosure or a time period has being reached). This is more efficient and eliminates the problems listed above.

A typical embodiment of this solution follows:

Users in an organization circulate an email around to every member of a team for "Project X". The email is an image of a use-case for the project and the disclaimer is two pages of content, which is actually larger than the image itself. User1 opens this mail from a handheld device or smart phone; every time they do they must download the image with the disclaimer. If User1 has already read the disclaimer, then the process of downloading it again is unnecessarily time consuming and redundant.

With the disclosed solution, every time User1 opens the m...