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Method and System for Managing Workspace Allocation Disclosure Number: IPCOM000202420D
Publication Date: 2010-Dec-15
Document File: 3 page(s) / 193K

Publishing Venue

The Prior Art Database


A method and system for managing workspace allocation is disclosed. The method and system optimize the use of office spaces and save operating costs and energy costs. Further, the method and system enable users to select a workspace of their preference.

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Method and System for Managing Workspace Allocation

Disclosed is a method and system for managing workspace allocation to people.

A user may possess a device with a Global Positioning System (GPS). The device is registered with a workspace controller. The details of a registered user are gathered by the workspace controller and a profile is created for the registered user. The details may include, a name and a mobile number of the user, a preferred office building, a location, a preferred floor, whether parking is needed or not, a preferred parking wing, etc. The workspace controller is a device that controls/manages the allotments of an office workspace, a parking space and any other facilities. A threshold radius and a threshold time are defined in the workspace controller for efficiently allocating workspaces to the registered users. The threshold radius is the distance of the user device from the workspace controller at the preferred location of the registered user. A message with allotments of the office workspace, the parking space, etc is sent to the user device from the workspace controller when the user device crosses the threshold radius. The registered user needs to occupy the allotted workspace, an allotted parking space, or other facility within the threshold time. Once the threshold time elapses, and the registered user has not occupied the allotted workspace, the allotted workspace is released and allocated to someone else.

Prior to allocating a space to a registered user, the workspace controller checks whether a space is available based on a requirement of the registered user, a threshold radius and a threshold time. For example, the registered user may send a request to the workspace controller to allocate an office space for a specified time duration at a particular location. The workspace controller scans the profile of the registered user and checks if the requested location is free and available for the specified time duration. If the workspace is available, the GPS tracking facility of the device of the registered user is enabled. When the registered user crosses a threshold radius at the requested location, the workspace controller sends a message to the registered user. The message may include workspace details, parking details reserved for the registered user, and a new telephone extension number. Subsequently, access is granted to the user on the floor on which the workspace is located. Further, a calendar of the registered user is scanned and an appropriate meeting/conference room is reserved. If the duration of the meeting is known, the workspace is made available to be allocated to another registered user after the known duration. However, if the registered user does not occupy the workspace within the threshold time, the workspace is indicated to be free and available. Further, in order to optimize power consumption an attempt is made to allocate the meeting room on the same floor as the workspace....