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Contextual meeting organizer using virtual desktops Disclosure Number: IPCOM000205844D
Publication Date: 2011-Apr-05
Document File: 2 page(s) / 109K

Publishing Venue

The Prior Art Database


Disclosed is a system for organizing computer users daily meetings by use of virtual desktops. Today, electronic calendars like Lotus Notes are indispensable, yet many individuals have up to a dozen meetings in a single day. Keeping track of each meeting to include what content is to be discussed at this meeting, who the players are, what dial-in numbers to call, what web conference URLs to access, etc. can become a logistical headache for the computer user. Therefore, it is the subject of this disclosure to discuss a mechanism by which our system can automatically organize and separate meeting content from other meetings in a way that will enable computers users the ability to jump straight into a meeting at the top of the hour with all needed documents, web conference connections, dial-in numbers located, and even message windows with the key players of the meeting.

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Contextual meeting organizer using virtual desktops

The system disclosed will be embodied as a computer program. Figure 1 below depicts graphically how our system will work. The following steps describe algorithmically how this would work:

Assume a given user has meetings during a given day at 10:00am, 3:30pm, 4:00pm,


and 5:00pm. Further assume the user is running an operating system that supports virtual desktops (e.g. Linux (r), AIX (r), MacOS (r), Windows (r)).

Our system will use virtual desktop APIs (e.g.

2. from within the calendaring system (e.g. IBM Lotus Notes ™ or Microsoft Outlook ™) of the user in order to automatically create virtual desktop windows dynamically for each meeting on a user's calendar as well as to automatically open programs and move them to the appropriate virtual desktop.

As shown in figure 1 below, a virtual desktop would be created for the 10:00am -


11:00am meeting (203). Furthermore, the meeting entry (206) would be opened and sent to this virtual desktop. As this meeting includes a meeting attachment, this attachment would be launched (207). Finally, a IBM Lotus Sametime ™ group chat could be started (208) with all meeting participants or a subset of participants as chosen in our system's user preferences.

Another example meeting is shown in virtual desktop 202 for the meeting at 3:30pm


- 4:00pm. In this case, this meeting involves a IBM Lotus Sametime Unyte ™ web confere...