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Coediting Comments Enhancement Disclosure Number: IPCOM000230077D
Publication Date: 2013-Aug-17
Document File: 4 page(s) / 70K

Publishing Venue

The Prior Art Database


Disclosed is a system to optimize coediting comments in a document. The invented function analyzes comments and then associates the comments with a related action(s).

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Coediting Comments Enhancement

Comments are structural elements in a document that are embedded, by an editor, as metadata at selected points in a document. Users of the document may be presented with the comment when browsing near or around selected points in a document. Comments are often reviewer feedback, brainstorming, corrections, suggestions, change of formatting, management of document flow, affirmation of direction, and many combinations of the prior examples.

Further, comments are often threaded and marked resolved. This has proved inefficient, repetitive, and lacking management in collaboratively built documents.

Figure: Current Method for Comments in Documents

A better method of comments in collaborative editing is needed.

The invention optimizes co-editing comments. The invented function analyzes a first comment and then associates the first comment to a related action. The function analyzes and associates a second comment to a related action. This process develops an analytical model of the comments, which enables predicting preferred comments and suggested actions with a confidence. Additional actions performed by the function include:

• Merging Comments

• Identifying Relatable Comments

• Highlighting Changes

• Splitting Comments into Separate Threads

• Automatically Resolving Comments

• Grouping Comments

• Expiring Old Comments

• Modifying the Visual Representation of the Comment

The invention applies to threads or single comments in a document. It can span


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multiple documents, organizations, authors, and collaborative relationships. The invention implements "firewalls" to ensure there is no data leakage through use of the models (e.g., Company A is not privileged to see Company B's model). The invention records the likelihood that a user would execute a suggested action; when a certain confidence is reached, the invention automates the action. The invention alerts the user to any changes based on the comments or actions.

The invention is an enhancement to collaborative documents. It allows the reader to avoid noisy comments and focus on quality and consistent comments.

Example Embodiment: Comment and Action

1. User1 opens document

2. User1 sees "This is a great house. The example-one is so cool."

3. User1 comments on paragraph 1 - "Great Job, but edit example-one."

4. User2 opens document

5. User2 changes paragraph 1 so "example-one" becomes "example-two"

6. System associates paragraph1 and the change together

7. System stores the paragraph1 comment in the analytics database

8. User2 deletes comment (or leaves comment)

9. System generates a preferred action associated with the corpus of related comments

10.User1 comments on a new document with "edit example-one"

11.System presents the document's user with the preferred action of changing to "example-one"

12.User1...User3 see confidence of change as "90%" accurate for paragraph

13.User1...User3 executes change based on confidence