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Dynamic allocation of meeting rooms for multiple participants based on a combination of different attributes Disclosure Number: IPCOM000233367D
Publication Date: 2013-Dec-11
Document File: 2 page(s) / 16K

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The Prior Art Database


Disclosed is a meeting reservation system that takes as input the types of resources that are needed for a meeting, and then dynamically reserves the appropriate meeting location and resources.

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Dynamic allocation of meeting rooms for multiple participants based on a combination of different attributes

When scheduling a meeting, it is often difficult to schedule the optimal conference location or conference room in which to meet. This is especially true in an environment

where the location of participants can vary depending on the time of day and the events that are occurring on a specific day.

With current reservation technology, fixed resources including rooms, projectors,

whiteboards, etc. must be reserved in advance, and do not change once the reservation is made. If the location of the meeting needs to be changed, then the existing reservations are typically cancelled and new reservations made. Furthermore, the creator of the reservation generally does not know the whereabouts of the other meeting participants to schedule the optimal location for a meeting.

The novel contribution is a system to allow a meeting chair to schedule a meeting with participants and only have to schedule the types of resources needed, and not the specific individual resources and locations (i.e. only needs to specify that a conference room is needed, does not need to specify the actual conference room location). The reservation system then determines the current location of all participants as the meeting time approaches and dynamically schedules the locations and resources. The meeting participants are notified near the meeting time of the newly reserved location so they can attend the meeting.

This system takes as input the locations of participants to automatically schedule resources such as conference rooms at a set interval prior to the meeting. This invention allows the user to focus on meeting participants. The system automatically takes care of the optimal resource reservation (e.g., closest room to all participants at their current location). If groups of participants are in multiple locations, this invention allows multiple resources (e.g., rooms, projectors, etc.) to be reserved for groups at different geographic locations.

To implement the system in a preferred embodiment:

1. When creating a meeting, the user invokes the meeting application

2. Within the application, the user creates a meeting invitation (invite) with

information such as the date, time, attendees, etc. and specifies types of resources that are needed (such as a conference room, projector, etc.)

3. The invite is sent to all the participants, who then accept or decline the invite

4. As the meeting approaches and a time buffer for allocating the resources i...