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Semantically-based auto-replacement for standardization of terminology. Disclosure Number: IPCOM000234882D
Publication Date: 2014-Feb-12
Document File: 5 page(s) / 364K

Publishing Venue

The Prior Art Database


We describe a method for configurable real-time notification of users that there is a preferred organizational term for a typed word or phrase.

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Semantically -

Large organizations require standardization of terminology for efficient internal communication. Differences in terminology in documents transmitted across departments and stored over time can cause costly mistakes. Regulations often require standardized terminologies as well.

    In some cases, the organization will prefer one out of several possible synonyms. In other cases, the organization will specify meanings for several near-synonyms and require that each be used with the standard meaning.

    When an employee writes document or email message, the organizational policies may require standard terminology. However, even if the employee wants to conform, there is no way for them to know in real time, while typing, if some word or phrase has an alternative preferred by the organization.

    Solutions exist for document authors, who want to look up standard technology, but these do not notify the document author instantly, nor do they provide alternatives on the spot, as the author writes the document.

    As an example of standard terminology: The word "salary" may be used loosely to refer to monthly or annual pay; to gross or net pay; and to payment in dollars, euros, or other currencies. A given multinational corporation may specify that "salary" means

gross annual pay in dollars.

    At the same time, "wage" often is used as a synonym for "salary," but an organization may specify that "wage" means gross hourly pay in dollars.

    If a document specifies a "wage," and the reader of the document misunderstands the meaning, misinterpretation can cause financial loss.

    Likewise, there can be a variety of other words like "compensation," "stipend," etc, each with its own definition. There can be also other words like "pay" which are not included in the standard terminology list, since they have an informal or general meaning, and so should not be used where a specific, standard term is available.

    This invention is aimed at instantly showing document authors that a word there are using has preferred alternatives, and offering these alternatives; along with the definitions and usage patterns of alternatives where this is helpful in allowing authors to make a choice.

    The goal is to maximize compliance with standardized terminology, and so to decrease the chance of error through mis-communication and increase compliance with regulatory requirements.

Prior Art
There exist terminology systems based on dictionaries, but these do not give live notification to the author as he writes the document, as in our invention.

    There are a variety of auto-complete and auto-correct systems, but most involve spellcheckers, not semantic variants of terminology.

    There is prior art is focused only on search query strings, not on free-text in documents.

    Other prior art provides "semantic auto-complete," which is used in a software development environment to provide a programming keyword or variable in a programming language. This is best known from the EMACS text...