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Method and System for Visual Tool to Facilitate Planning and Collaboration Scheduling for Multiple Teams Disclosure Number: IPCOM000239990D
Publication Date: 2014-Dec-19
Document File: 6 page(s) / 334K

Publishing Venue

The Prior Art Database


A method and system for a visual tool to facilitate planning and collaboration scheduling for multiple teams is disclosed. The visual tool provides the collaboration opportunities between members of a team across different time zones in a single view.

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Method and System for Visual Tool to Facilitate Planning and Collaboration Scheduling for Multiple Teams

Collaboration of teams, dispersed across geographical locations around the globe s becoming increasingly common in the workplace. Teams may include members who are often collaborating across multiple time zones, spanning not only different hours, but days in some cases. With the proliferation of internet enabled mobile devices, employees are integrating work and non-work activities through the expansion of their

virtual offices, complicating the task of scheduling times for cross-site work collaboration. Scheduling is further complicated when both the number of team members, and the geographical dispersion of the work locations increase.

Disclosed is a method and system for a customized collaboration view tailored to the schedules of team members of a user. The user can add, delete, and edit the scheduling preferences of members of the team, and optionally select which members of the team to include in the view to see the potential collaboration opportunities, as shown in FIG. 1.

Figure 1

In an exemplary embodiment, the method and system creates, saves, and loads time collaboration information for multiple members of the team, which is saved in

an XML file format. A gradient color scheme is used to highlight collaboration

opportunities among multiple locations among some or all of the virtual team locations which can be viewed in a single view, as shown in FIG. 1. Also, a location-specific flex-time setting is used to optionally see expanded collaboration opportunities outside of the standard schedules of the locations. Additionally,


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current times of the locations are displayed and is updated continuously within the virtual team collaboration grid, enabling users to see current time-of-day across all locations within the context of working day schedules at each location, as shown in FIG. 2.

Figure 2

In another exemplary embodiment, the method and system displays flex time (flexible timings) settings of each team member to increase the chances of collaboration, as shown in FIG. 3. A work-team collaboration coefficient is calculated based on the flexi timings. The work-team collaboration coefficient expresses the potential overlap in working hours within a particular virtual team, both

with and without the inclusion of flex-time scheduling.


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Figure 3

In some embodiments, images of one or more of a team member and a location associated with the team member may be included in the view. In an exemplary implementation, a URL associated with one or more of a profile of a team member and a location of a team member are included.

In an exemplary embodiment, the method and system can operate as a standalone application. In some cases, the method and system is integrated with enterprise applications such as an email application, or other collaborative applications such as an instant messaging (IM) tool.