Browse Prior Art Database

System for Dynamically Adjusted Reminder Entries Disclosure Number: IPCOM000245510D
Publication Date: 2016-Mar-13
Document File: 3 page(s) / 162K

Publishing Venue

The Prior Art Database


Disclosed is a system that recognizes that invitees are preparing for a meeting or other scheduled event and thus understands if others should also prepare. The result is a dynamically adjusted reminder function for a meeting/event for individual users to ensure that all users have ample time to prepare for the meeting/event.

This text was extracted from a PDF file.
This is the abbreviated version, containing approximately 48% of the total text.

Page 01 of 3

System for Dynamically Adjusted Reminder Entries

Existing calendar applications provide features for reminding users about a meeting (e.g., remind the user 1 day or 30 minutes before this meeting using an e-mail or pop-up notification, etc.). The user can then put the alarm on a snooze setting for a variable amount of time and prepare for the meeting or event as required (e.g., notes, report, presentation, etc.). Often, users need to prepare information to share with other parties associated with the calendar entry.

Accurately planning time to prepare is laborious and prone to error, as the users may not set the correct reminder to allow enough time to properly prepare for an event. For example, 10 are participants planning to prepare for a meeting titled, "Monthly Metrics"; many of the participants start preparing the day before by downloading metrics files. The default reminder time is set to just 30 minutes; therefore, a user seeing the reminder with only 30 minutes to prepare might not have enough time to do so.

Current calendar systems with meeting reminders do not monitor how attendees prepare for collaborative meetings. Additionally, no current systems account for the derivation of a preparation quotient. Furthermore, no current systems offer the ability to automatically define sets of workflows based on co-attendees' levels of preparation vs. the attendees with low levels of preparation.

The novel contribution is a system that monitors when meeting attendees are actively preparing for a meeting/event and then sends a reminder to other, inactive, attendees to begin preparation. The system generates notifications of users' activities in relation to the meeting/event. It dynamically adjusts the automatic calendar reminders and/or generates a new calendar item task or calendar invitation for the user before the meeting/event. An additional helpful feature is for the system to automatically generate

activity/event/action item workflows if required.

This system integrates a calendar with real time client monitoring features to allow calendar participants to benefit in from real time preparation detail from other invitees. Using the calendar entry as a starting point to determine aggregate participant proximate preparation posture, the system defines a preparation quotient. Using the preparation quotient, the system notifies users with a low-to-zero (0) level quotient. The system can also prepare additional activity workflows to facilitate meeting/event preparation.

This system consists of a follow-up action system and interface accessed from calendar views, forms, and calendar alerts. The interface provides actions to use the standard static reminder or the dynamic version. The first component of this invention involves adding a real time monitoring system for the participants. This can be on the client side or the server side. The system monitors client side operations real time (e.g. chat, call, email, wiki, forum, etc.). The...